HCIL coordinator - Revision history

Plaisant at 19:52, 20 August 2021

2021-08-20T19:52:19Z

← Older revision		Revision as of 19:52, 20 August 2021
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	'''Lab supplies'''		'''Lab supplies'''

	Printer ~~toner - ????~~		Printer issue: ask the iSchool

	Kitchenette equipment: soap, sponges etc. Keep an eye on it. When it runs out: Most of the time people who use it buy more , but supplies may be purchased in preparation of special events as well, or along with kidsteam supplies.		Kitchenette equipment: soap, sponges etc. Keep an eye on it. When it runs out: Most of the time people who use it buy more , but supplies may be purchased in preparation of special events as well, or along with kidsteam supplies.

Plaisant at 19:37, 20 August 2021

2021-08-20T19:37:34Z

← Older revision		Revision as of 19:37, 20 August 2021
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	The hcil website uses WordPress installed on a off-campus hosting site used by the iSchool		The hcil website uses WordPress installed on a off-campus hosting site used by the iSchool
	See iSchool staff to get access		See iSchool staff to get access

	~~It uses a few databases you can access through CPANEL e.g. TRs, faculty and student info, content of symposium page (again ask iSchool or previous coordinator for access)~~

	Historical note: the site was on a CS server before, and many old project webpages still live there. The TRs and old video files still live there.		Historical note: the site was on a CS server before, and many old project webpages still live there. The TRs and old video files still live there.

	Adding News items: add a "Post" in Wordpress		Adding "News" items: add a "Post" in Wordpress
			In general best is easier to duplicate an existing news item and modify it.
	Updating faculty or students: make changes in the database in Cpanel. If adding someone: email them the url of '''New To The HCIL'''. If removing someone: add them to the alumni page (edited normally in wordpress).

	~~To make edits~~ to ~~Current students (either add in, delete, or add a photo), use the Participant Database on the left side of page~~.

	~~The symposium webpage is not easy~~ to ~~edit~~.~~.. see email from Anne Thursday, December 7, 2017 for discussion~~		To make updates to faculty, students or sponsors: use the Participant Database on the left side of page.

			When you add someone you can also email them the url of '''New To The HCIL''' wikipage
			If removing someone: add them in our hcil-aluum list (best is to ask them if they have a personal address we can use) and make sure to add them to the alumni webpage (edited normally in wordpress, not in the database).


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	'''BBL'''		'''BBL'''

	There is a team of 2 GRA students responsible for organizing the BBL. See		There (WAS) a team of 2 GRA students responsible for organizing the BBL. See
	They will need help with the food ordering		They will need help with the food ordering

Bdomingo at 15:51, 22 July 2019

2019-07-22T15:51:53Z

← Older revision		Revision as of 15:51, 22 July 2019
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	Notes and Hints for the HCIL coordinators (and directors) to find what they need:		Notes and Hints for the HCIL coordinators (and directors) to find what they need:

	'''WARNING this is a public page''', so think twice before creating links ~~(i.e. not create link to unprotected documents you don't want to share widely)~~. Indicating the presence of something and where to find it is usually enough of a clue to help someone get started.		'''WARNING this is a public page''', so think twice before creating links. Indicating the presence of something and where to find it is usually enough of a clue to help someone get started.

	'''Website:'''		'''Website:'''

Bdomingo at 18:07, 3 June 2019

2019-06-03T18:07:20Z

← Older revision		Revision as of 18:07, 3 June 2019
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	'''Desk assignment'''		'''Desk assignment'''
	The iSchool assigns offices to faculty.		The iSchool assigns offices to faculty. Beth assigns cubicles to students (second floor only).
	~~but Catherine has agreed to help assigning the desk /~~ cubicles to students (second floor only).		HINTS: there is a google doc document summarizing the process (named: HCIL - CUBICLE / DESK ASSIGNMENT - but do not link to it!) and a Working Document google doc to keep track of who is where, called "CUBICLE / DESK assignment Working Document (2ndfloorCubicles-HCILetc)"
	HINTS: there is a google doc document summarizing the process (named: HCIL - CUBICLE / DESK ASSIGNMENT - but do not link to it!) and a Working Document google doc to keep track of who is where, called "CUBICLE / DESK assignment Working Document (2ndfloorCubicles-HCILetc)" ~~shared with the director, catherine and the coordinator.~~		In short: if a student wants or needs a desk, their advisor sends email to Beth. Before start of semester Beth emails all the faculty we need to hear from before assigning desks, I.e. everyone on 2nd floor
	In short: if a student wants or needs a desk, their advisor sends email to ~~Catherine with some information~~. Before start of semester ~~Catherine~~ emails all the faculty we need to hear from before assigning desks, I.e. everyone on 2nd floor ~~+ other HCI faculty on different floor (like Jenny)~~
	Then there is a set of guidelines listed in both google docs.		Then there is a set of guidelines listed in both google docs.
	Goal is: everyone should have a desk before the semester starts.		Goal is: everyone should have a desk before the semester starts.
			Cubicle Assignment Labels: https://docs.google.com/document/d/1tLcELKwZ_3Oahm6ttcPUYQzZ2-1NBmAtoP7EiuKqtWk/edit


	'''Lab supplies'''		'''Lab supplies'''

Algol001 at 20:21, 6 March 2018

2018-03-06T20:21:05Z

← Older revision		Revision as of 20:21, 6 March 2018
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	Updating faculty or students: make changes in the database in Cpanel. If adding someone: email them the url of '''New To The HCIL'''. If removing someone: add them to the alumni page (edited normally in wordpress).		Updating faculty or students: make changes in the database in Cpanel. If adding someone: email them the url of '''New To The HCIL'''. If removing someone: add them to the alumni page (edited normally in wordpress).

			To make edits to Current students (either add in, delete, or add a photo), use the Participant Database on the left side of page.

	The symposium webpage is not easy to edit... see email from Anne Thursday, December 7, 2017 for discussion		The symposium webpage is not easy to edit... see email from Anne Thursday, December 7, 2017 for discussion



	'''Symposium'''		'''Symposium'''

Plaisant at 20:14, 21 December 2017

2017-12-21T20:14:26Z

← Older revision		Revision as of 20:14, 21 December 2017
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	The iSchool assigns offices to faculty.		The iSchool assigns offices to faculty.
	but Catherine has agreed to help assigning the desk / cubicles to students (second floor only).		but Catherine has agreed to help assigning the desk / cubicles to students (second floor only).
	~~There~~ is a google doc called "CUBICLE / DESK assignment (2ndfloorCubicles-HCILetc)" shared with the director, catherine and the coordinator.		HINTS: there is a google doc document summarizing the process (named: HCIL - CUBICLE / DESK ASSIGNMENT - but do not link to it!) and a Working Document google doc to keep track of who is where, called "CUBICLE / DESK assignment Working Document (2ndfloorCubicles-HCILetc)" shared with the director, catherine and the coordinator.
	In short: if a student wants or needs a desk, their advisor sends email to Catherine with some information.		In short: if a student wants or needs a desk, their advisor sends email to Catherine with some information. Before start of semester Catherine emails all the faculty we need to hear from before assigning desks, I.e. everyone on 2nd floor + other HCI faculty on different floor (like Jenny)
	~~Process:~~ Before start of semester Catherine emails all the faculty we need to hear from before assigning desks, I.e. everyone on 2nd floor + other HCI faculty on different floor (like Jenny)		Then there is a set of guidelines listed in both google docs.
	Then there is a set of ~~rules of thumbs~~ listed ~~at the end of the document~~. Goal is: everyone should have a desk before the semester starts.		Goal is: everyone should have a desk before the semester starts.

	'''Lab supplies'''		'''Lab supplies'''

Plaisant at 21:46, 19 December 2017

2017-12-19T21:46:29Z

← Older revision		Revision as of 21:46, 19 December 2017
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	Coffee: coffee drinkers buy their own coffee - see note above the sink and in "new to hcil" page.		Coffee: coffee drinkers buy their own coffee - see note above the sink and in "new to hcil" page.

	Lab cleaning: the professional cleaning staff does NOT take care of the sink, fridge or microwave. Lab members have to take turn cleaning it, but it may need to be "coordinated" once in a while with reminders... Defrosting a very frosty fridge requires warning people, then moving it forward to open the door wide, then putting a plastic box and towels in and under it to catch the water.
			'''Lab cleaning''': the professional cleaning staff does NOT take care of the sink, fridge or microwave. Lab members have to take turn cleaning it, but it may need to be "coordinated" once in a while with reminders... Defrosting a very frosty fridge requires warning people, then moving it forward to open the door wide, then putting a plastic box and towels in and under it to catch the water.

	'''Lab maintenance'''		'''Lab maintenance'''

Plaisant at 21:45, 19 December 2017

2017-12-19T21:45:53Z

← Older revision		Revision as of 21:45, 19 December 2017
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	Process: Before start of semester Catherine emails all the faculty we need to hear from before assigning desks, I.e. everyone on 2nd floor + other HCI faculty on different floor (like Jenny)		Process: Before start of semester Catherine emails all the faculty we need to hear from before assigning desks, I.e. everyone on 2nd floor + other HCI faculty on different floor (like Jenny)
	Then there is a set of rules of thumbs listed at the end of the document. Goal is: everyone should have a desk before the semester starts.		Then there is a set of rules of thumbs listed at the end of the document. Goal is: everyone should have a desk before the semester starts.

	'''Lab supplies'''		'''Lab supplies'''

	Printer ~~ink~~ ????		Printer toner - ????

	Kitchenette equipment: soap, sponges: When it runs out: Most of the time people who use it buy more , but supplies may be purchased in preparation of special events as well, or with kidsteam supplies.		Kitchenette equipment: soap, sponges etc. Keep an eye on it. When it runs out: Most of the time people who use it buy more , but supplies may be purchased in preparation of special events as well, or along with kidsteam supplies.

	Coffee: coffee drinkers buy their own coffee - see note above the sink and in "new to hcil" page.		Coffee: coffee drinkers buy their own coffee - see note above the sink and in "new to hcil" page.

	Lab cleaning: the professional cleaning staff does NOT take care of the sink, fridge or microwave. Lab members have to take turn cleaning it, but it may need to be "coordinated" once in a while... ~~To defrost~~ a very frosty fridge requires warning people, then moving it forward to open the door wide, then putting a plastic box and towels in and under it to catch the water.		Lab cleaning: the professional cleaning staff does NOT take care of the sink, fridge or microwave. Lab members have to take turn cleaning it, but it may need to be "coordinated" once in a while with reminders... Defrosting a very frosty fridge requires warning people, then moving it forward to open the door wide, then putting a plastic box and towels in and under it to catch the water.

	'''Lab maintenance'''		'''Lab maintenance'''
	Keys, Temperature adjustments, problems: ask the iSchool (Daisy ~~at the moment~~)		Keys, including cubicle keys: advisor need to ask the ischool (Daisy as of 2017) or at least be cc:ed to confirm that it is ok.
	Other ~~thing~~ ???		Temperature adjustments, problems: ask the iSchool (Daisy as of 2017)
			Other things ???

	'''Projector in the lab'''		'''Projector in the lab'''
	High res projector + good sound. 2 ways to connect: RGB or HDMI. Controls are on the wall. There is a remote but useful ONLY in RBG mode.		High res projector + good sound. 2 ways to connect: RGB or HDMI.
			Controls are on the wall. There is a remote but useful ONLY in RBG mode to change aspect ratio.
	HighRes/HighLuminosity” projector		HighRes/HighLuminosity” projector
	1920x1200 – 4000 Lumens EPSON 5450WU		1920x1200 – 4000 Lumens EPSON 5450WU

Plaisant: added more on desk assignments

2017-12-19T21:28:22Z

added more on desk assignments

← Older revision		Revision as of 21:28, 19 December 2017
Line 33:		Line 33:
	They will need help with the food ordering		They will need help with the food ordering


			'''Desk assignment'''
			The iSchool assigns offices to faculty.
			but Catherine has agreed to help assigning the desk / cubicles to students (second floor only).
			There is a google doc called "CUBICLE / DESK assignment (2ndfloorCubicles-HCILetc)" shared with the director, catherine and the coordinator.
			In short: if a student wants or needs a desk, their advisor sends email to Catherine with some information.
			Process: Before start of semester Catherine emails all the faculty we need to hear from before assigning desks, I.e. everyone on 2nd floor + other HCI faculty on different floor (like Jenny)
			Then there is a set of rules of thumbs listed at the end of the document. Goal is: everyone should have a desk before the semester starts.
	'''Lab supplies'''		'''Lab supplies'''

Line 46:		Line 54:
	Keys, Temperature adjustments, problems: ask the iSchool (Daisy at the moment)		Keys, Temperature adjustments, problems: ask the iSchool (Daisy at the moment)
	Other thing ???		Other thing ???

	~~'''Space assignment'''~~
	~~The iSchool assigns offices. Catherine as agreed to help assigning the cubicles to students (second floor only). Students who want a desk need to first ask their advisor - who pass the request.~~

	'''Projector in the lab'''		'''Projector in the lab'''

Plaisant at 21:48, 13 December 2017

2017-12-13T21:48:41Z

← Older revision		Revision as of 21:48, 13 December 2017
Line 25:		Line 25:

	Registration: so far it is handled by software created by Anne. Payment handled by campus. Not easy to setup...		Registration: so far it is handled by software created by Anne. Payment handled by campus. Not easy to setup...

			ADD MORE...

			'''BBL'''

			There is a team of 2 GRA students responsible for organizing the BBL. See
			They will need help with the food ordering

			'''Lab supplies'''

			Printer ink ????

			Kitchenette equipment: soap, sponges: When it runs out: Most of the time people who use it buy more , but supplies may be purchased in preparation of special events as well, or with kidsteam supplies.

			Coffee: coffee drinkers buy their own coffee - see note above the sink and in "new to hcil" page.

			Lab cleaning: the professional cleaning staff does NOT take care of the sink, fridge or microwave. Lab members have to take turn cleaning it, but it may need to be "coordinated" once in a while... To defrost a very frosty fridge requires warning people, then moving it forward to open the door wide, then putting a plastic box and towels in and under it to catch the water.

			'''Lab maintenance'''
			Keys, Temperature adjustments, problems: ask the iSchool (Daisy at the moment)
			Other thing ???

			'''Space assignment'''
			The iSchool assigns offices. Catherine as agreed to help assigning the cubicles to students (second floor only). Students who want a desk need to first ask their advisor - who pass the request.

			'''Projector in the lab'''
			High res projector + good sound. 2 ways to connect: RGB or HDMI. Controls are on the wall. There is a remote but useful ONLY in RBG mode.
			HighRes/HighLuminosity” projector
			1920x1200 – 4000 Lumens EPSON 5450WU
			This is "our/HCIL" own projector, purchased by Ben and Catherine with a grant.


			ADD MORE HERE