Mgubbels: Created page with "This is mostly for UMIACS professors or people who work for them. Otherwise, ask Charley or see the person in charge of travel in your college/department. However, most depar..."

2013-06-07T19:58:29Z

Created page with "This is mostly for UMIACS professors or people who work for them. Otherwise, ask Charley or see the person in charge of travel in your college/department. However, most depar..."

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This is mostly for UMIACS professors or people who work for them. Otherwise, ask Charley or see the person in charge of travel in your college/department.
However, most departments need similar information from travelers.

'''Before''' you travel, you need to do a Travel Approval Request. Please send the following information to charley@cs.umd.edu.
(If you are paying from multiple accounts/departments or have visitors, please talk to Charley in advance instead of waiting.)

* Last name
* First name
* email/phone number (my use)
* SSN (if not American, I need copies of Visa and Passport)
* Department you are traveling for (department whose account is paying)
* Departure date
* Return date
* Origin
* Destination
* Trip purpose (conference attending, papers/workshops presented, meetings with whom)
* You must make every effort to use an American carrier. If you cannot, please say so here.
* Do you want to be reimbursed for food? y/n
* FRS account number
* airfare/commuter train ticket costs
* hotel costs
* phone/fax/internet costs
* ground transportation (taxis, metro, parking) costs
* car rental costs
* car mileage (# of miles is fine)
* conference fee (+membership fee if required or much cheaper that way)
* other costs (tell me the crazy stuff in advance)

When you return, please send/give me the following, so I can do a '''Travel Expense Statement''' to reimburse you:

* All of your original receipts (except for food)
* How much you think you spent on food (under $42/day; B-8, L-10, D-24 for partial day travel)
* (International visitors) Visa and passport copies
* Your address (if summer time or non employee)
* Miles driven (from where, to where, miles)
* Any adjustments to your travel from what you said before
* Anything I should know

Once this is completed, you must sign the reimbursement paperwork, even if you are a non-employee who lives really far away. If it isn't possible, let me know, and I will issue a letter with a deadline by which you must sign the paperwork. If you let the deadline pass, then I can sign instead.

If you're traveling internationally, the per diem is different. Talk to me, and we'll sort it out.
Also, if you are missing receipts, you can submit a credit card statement. Generally, if there's a problem, talk to me, and we can try to work it out.

Travel Reimbursement - Revision history

Mgubbels: Created page with "This is mostly for UMIACS professors or people who work for them. Otherwise, ask Charley or see the person in charge of travel in your college/department. However, most depar..."