Difference between revisions of "HCIL coordinator"

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(added more on desk assignments)
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They will need help with the food ordering
 
They will need help with the food ordering
  
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'''Desk assignment'''
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The iSchool assigns offices to faculty.
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but Catherine has agreed to help assigning the desk / cubicles to students (second floor only).
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There is a google doc called "CUBICLE / DESK assignment (2ndfloorCubicles-HCILetc)" shared with the director, catherine and the coordinator. 
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In short: if a student wants or needs a desk, their advisor sends email to Catherine with some information.
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Process: Before start of semester Catherine emails all the faculty we need to hear from before assigning desks,  I.e. everyone on 2nd floor + other HCI faculty on different floor (like Jenny) 
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Then there is a set of rules of thumbs listed at the end of the document.  Goal is: everyone should have a desk before the semester starts.
 
'''Lab supplies'''
 
'''Lab supplies'''
  
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Keys, Temperature adjustments, problems: ask the iSchool  (Daisy at the moment)
 
Keys, Temperature adjustments, problems: ask the iSchool  (Daisy at the moment)
 
Other thing ???
 
Other thing ???
 
'''Space assignment'''
 
The iSchool assigns offices.  Catherine as agreed to help assigning the cubicles to students (second floor only).  Students who want a desk need to first ask their advisor - who pass the request.
 
  
 
'''Projector in the lab'''
 
'''Projector in the lab'''

Revision as of 21:28, 19 December 2017

Notes and Hints for the HCIL coordinators (and directors) to find what they need:

WARNING this is a public page, so think twice before creating links (i.e. not create link to unprotected documents you don't want to share widely). Indicating the presence of something and where to find it is usually enough of a clue to help someone get started.

Website:

The hcil website uses WordPress installed on a off-campus hosting site used by the iSchool See iSchool staff to get access

It uses a few databases you can access through CPANEL e.g. TRs, faculty and student info, content of symposium page (again ask iSchool or previous coordinator for access)

Historical note: the site was on a CS server before, and many old project webpages still live there. The TRs and old video files still live there.

Adding News items: add a "Post" in Wordpress

Updating faculty or students: make changes in the database in Cpanel. If adding someone: email them the url of New To The HCIL. If removing someone: add them to the alumni page (edited normally in wordpress).

The symposium webpage is not easy to edit... see email from Anne Thursday, December 7, 2017 for discussion

Symposium

Timeline: there is a ???

Preparing the program: there is a Google Doc with restricted access called "HCIL Symposium program - Notes re: preparation and refinement" explaining the process.

Registration: so far it is handled by software created by Anne. Payment handled by campus. Not easy to setup...

ADD MORE...

BBL

There is a team of 2 GRA students responsible for organizing the BBL. See They will need help with the food ordering


Desk assignment The iSchool assigns offices to faculty. but Catherine has agreed to help assigning the desk / cubicles to students (second floor only). There is a google doc called "CUBICLE / DESK assignment (2ndfloorCubicles-HCILetc)" shared with the director, catherine and the coordinator. In short: if a student wants or needs a desk, their advisor sends email to Catherine with some information. Process: Before start of semester Catherine emails all the faculty we need to hear from before assigning desks, I.e. everyone on 2nd floor + other HCI faculty on different floor (like Jenny) Then there is a set of rules of thumbs listed at the end of the document. Goal is: everyone should have a desk before the semester starts. Lab supplies

Printer ink ????

Kitchenette equipment: soap, sponges: When it runs out: Most of the time people who use it buy more , but supplies may be purchased in preparation of special events as well, or with kidsteam supplies.

Coffee: coffee drinkers buy their own coffee - see note above the sink and in "new to hcil" page.

Lab cleaning: the professional cleaning staff does NOT take care of the sink, fridge or microwave. Lab members have to take turn cleaning it, but it may need to be "coordinated" once in a while... To defrost a very frosty fridge requires warning people, then moving it forward to open the door wide, then putting a plastic box and towels in and under it to catch the water.

Lab maintenance Keys, Temperature adjustments, problems: ask the iSchool (Daisy at the moment) Other thing ???

Projector in the lab High res projector + good sound. 2 ways to connect: RGB or HDMI. Controls are on the wall. There is a remote but useful ONLY in RBG mode. HighRes/HighLuminosity” projector 1920x1200 – 4000 Lumens EPSON 5450WU This is "our/HCIL" own projector, purchased by Ben and Catherine with a grant.


ADD MORE HERE