Difference between revisions of "Volunteer For the 2019 Symposium!"

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(Tues, April 2, 10:00AM, Symposium Preparations)
(Tues, April 2, 10:00AM, Symposium Preparations)
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* Teja Maddali
 
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* Kyungjun Lee
 
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Revision as of 20:50, 31 January 2019

Thank you for volunteering to help with our Symposium! Add your name to one (or more) of the bullet points on the list below.

SYMPOSIUM PREPARATIONS

Friday, March 29, 10:00AM, Symposium Preparations

2105 Hornbake Building, South Wing We will go to the venue to scope it out and review the symposium day logistics. If you are nervous about presenting, it is good to go look at the room in advance.


Tues, April 2, 10:00AM, Symposium Preparations

2105 Hornbake Building, South Wing We'll create and print signs, forms, and schedules; pack materials; gather demo supplies; etc.

  • Teja Maddali
  • Kyungjun Lee

Wed, April 3, 12:00PM, Final Symposium Preparations

2105 Hornbake Building, South Wing We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to the HOTEL (and NOT CSIC this year!!!), etc. FREE PIZZA! We need people with cars, willing to transport materials. Please note "CAR" next to your name, if you can help--thank you!

SYMPOSIUM PRACTICE TALKS

For each practice talk session, we need people available to provide feedback and one person to serve as the Feedback Lead. Sign-up HERE.


DAY-OF SYMPOSIUM - April 4

For each of these general Day-Of Symposium tasks, volunteers will meet at the hotel (NOT 'CSIC this year!!_). We ask that Day-Of Symposium volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.

7:00AM - 8:45AM Morning Set-Up & Registration

Tasks include setting up tables, catering, signs, posters, and easels; directing attendees; check-in attendees; complete on-site registration, etc. Please make a note if you are only available for a portion of this timeframe.

9:00AM Lunch Set-Up

Tasks include breaking down the registration and breakfast areas and setting-up lunch tables.

1:00PM Lunch-to-Snack Transition & Demo/Poster Set-Up

Tasks include breaking down the lunch area (tables, chairs, food), taking out trash, and beginning setting-up for the Demo & Poster Session.

4:00PM Set-Up for Demo & Poster Session

Be on call for support with any remaining tasks for the Demo & Poster Session.

6:00PM Symposium Breakdown

Tasks include breaking down tables and stacking chairs; tidying classrooms, lobby, and halls; removing signage; packing and transporting materials back to Hornbake. We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!

SPECIALIZED TASKS @SYMPOSIUM - Thur, May 24

We ask that volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.

Photography

Sign-up to snap pictures throughout the day, highlighting our Symposium. After the event, please share photos so that they can be featured on our website, as well as in communications materials and presentations.


8:30 AM Support for the 2 Plenary Session

Loan computer: Tech support/Mics/lights:


12:45PM Support for Afternoon Talk Session I

Depending on the level of available support, some volunteers may need to rotate into different rooms.

  • Tech support/Mics/lights


2:45PM Support for Afternoon Talk Session II (Accessibility & Inclusion/Crowdsourcing/Prototyping, Visual Analytics & Visualization/Social Media)

Depending on the level of available support, some volunteers may need to rotate into different rooms.

  • Tech support/Mics/lights


Tech Support for Tutorial & Workshop Sessions

Depending on the level of available support, some volunteers may need to rotate into different rooms.

Celebration coordinator

someone needs to pick a close by venue and get people excited to come celebrate at the end of the day (Catherine will provide funds for snacks)

Notes

  • NOT THIS YEAR: OIT CSIC can be reached at 301-405-3838 (x53838)
  • NOT THIS YEAR: Tables and chairs will be delivered to CSIC the afternoon of Wed, May 24
  • Lunch is scheduled for TBA; Snack Break TBA
  • Questions or concerns? Contact coordinator.