EmailMigration/SelfMigration - Revision history

Mbaney at 18:51, 1 July 2020

2020-07-01T18:51:34Z

← Older revision		Revision as of 18:51, 1 July 2020
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	UMIACS ~~will be winding~~ down its mailbox [[Email]] services by June 30th 2020 to comply with the UMD [https://umd.service-now.com/itsupport?id=kb_article_view&sysparm_article=KB0015077 Institutional Email] standard~~. This includes both our Exchange and IMAP [[Email]] service offerings~~.		UMIACS has wound down its Exchange and IMAP mailbox [[Email]] services as of June 30th 2020 to comply with the UMD [https://umd.service-now.com/itsupport?id=kb_article_view&sysparm_article=KB0015077 Institutional Email] standard.

	The Division of IT handled the migration for some individuals that previously forwarded their UMD mail to their UMIACS mailbox. We sent an email to all users that were covered by this on May 1st 2020 with the subject line "UMIACS Email Migration". If you received this email, you do not need to do anything on this page.		The Division of IT handled the migration for some individuals that previously forwarded their UMD mail to their UMIACS mailbox. We sent an email to all users that were covered by this on May 1st 2020 with the subject line "UMIACS Email Migration". If you received this email, you do not need to do anything on this page.
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	===Exchange===		===Exchange===
	# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox~~. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers~~. It will be a single file in PST file format, provided via a download link~~. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know~~.		# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. It will be a single file in PST file format, provided via a download link.
	# Download the archive of your email from the link provided by staff.		# Download the archive of your email from the link provided by staff.
	# Download and install [https://tools.google.com/dlpage/gsmmo/ G Suite Migration for Microsoft Outlook].		# Download and install [https://tools.google.com/dlpage/gsmmo/ G Suite Migration for Microsoft Outlook].
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	===IMAP===		===IMAP===
	# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox~~. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers~~. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link~~. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know~~.		# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link.
	# Download the archive of your email from the link provided by staff and decompress it into the individual MBOX files.		# Download the archive of your email from the link provided by staff and decompress it into the individual MBOX files.
	# Download and install [https://www.thunderbird.net/en-US/ Mozilla Thunderbird] and install the [https://addons.thunderbird.net/en-US/thunderbird/addon/importexporttools-ng/ ImportExportTools NG add-on] for it.		# Download and install [https://www.thunderbird.net/en-US/ Mozilla Thunderbird] and install the [https://addons.thunderbird.net/en-US/thunderbird/addon/importexporttools-ng/ ImportExportTools NG add-on] for it.

Mbaney at 13:54, 26 June 2020

2020-06-26T13:54:52Z

← Older revision		Revision as of 13:54, 26 June 2020
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	==Importing Email to UMD Mailbox==		==Importing Email to UMD Mailbox==
	If you would like to import email from your previous provider into your UMD mailbox, follow these steps. This cannot be done by UMIACS staff as we have no administrative access to your UMD mailbox. If you run into any issues, please [https://umd.service-now.com/itsupport/ contact the Division of IT].		If you would like to import email from your previous provider into your UMD mailbox, follow these steps. This cannot be done by UMIACS staff as we have no administrative access to your UMD mailbox. If you run into any issues, please [https://umd.service-now.com/itsupport/ contact the Division of IT]. Choose the appropriate section based on your previous UMIACS email preference.

	===Exchange===		===Exchange===

Mbaney at 13:54, 26 June 2020

2020-06-26T13:54:12Z

← Older revision		Revision as of 13:54, 26 June 2020
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	===Forward===		===Forward===
	# Search for instructions from your previous provider. We cannot encompass instructions for all possible providers here, though if you are able to export email in either PST or MBOX file format, you can follow the steps in either the Exchange or IMAP sections (respectively) to import email.		# Search for instructions from your previous provider. We cannot encompass instructions for all possible providers here, though if you are able to export email in either PST or MBOX file format, you can follow the steps in either the Exchange or IMAP sections (respectively) to import email.

	__NOTOC__		__NOTOC__

Mbaney at 13:50, 26 June 2020

2020-06-26T13:50:42Z

← Older revision		Revision as of 13:50, 26 June 2020
Line 28:		Line 28:
	===Forward===		===Forward===
	# Search for instructions from your previous provider. We cannot encompass instructions for all possible providers here, though if you are able to export email in either PST or MBOX file format, you can follow the steps in either the Exchange or IMAP sections (respectively) to import email.		# Search for instructions from your previous provider. We cannot encompass instructions for all possible providers here, though if you are able to export email in either PST or MBOX file format, you can follow the steps in either the Exchange or IMAP sections (respectively) to import email.

			__NOTOC__

Mbaney at 13:50, 26 June 2020

2020-06-26T13:50:17Z

← Older revision		Revision as of 13:50, 26 June 2020
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	UMIACS will be winding down its mailbox [[Email]] services by June 30th 2020 to comply with the UMD [https://umd.service-now.com/itsupport?id=kb_article_view&sysparm_article=KB0015077 Institutional Email] standard. This includes both our Exchange and IMAP [[Email]] service offerings.		UMIACS will be winding down its mailbox [[Email]] services by June 30th 2020 to comply with the UMD [https://umd.service-now.com/itsupport?id=kb_article_view&sysparm_article=KB0015077 Institutional Email] standard. This includes both our Exchange and IMAP [[Email]] service offerings.

	The Division of IT ~~is handling~~ the ~~[[EmailMigration \|~~ migration]] for some individuals that ~~currently forward~~ their UMD mail to their UMIACS mailbox. We sent an email to all users that ~~are~~ covered by this on May 1st 2020 with the subject line "UMIACS Email Migration". If you received this email, you do not need to do anything on this page.		The Division of IT handled the migration for some individuals that previously forwarded their UMD mail to their UMIACS mailbox. We sent an email to all users that were covered by this on May 1st 2020 with the subject line "UMIACS Email Migration". If you received this email, you do not need to do anything on this page.

	If you did not receive this email and are instead being directed here by a message received on May 5th 2020 with the subject line "UMIACS Email Self-Migration", you ~~will need~~ to ~~instead perform the following procedure as soon as you are comfortable receiving~~ email ~~to your UMD mailbox if you have one, or an external address if you do not, but no later than~~ June ~~1st~~ 2020. If ~~no action is taken~~, on June 2nd 2020, the UMIACS Technical Staff ~~will automatically update~~ your email forward to be your corresponding @umd.edu email address if you have one, or the last known email address we ~~have~~ on record for you if you do not and you ~~use~~ either our Exchange or IMAP service.		If you did not receive this email and are instead being directed here by a message received on May 5th 2020 with the subject line "UMIACS Email Self-Migration", you needed to update your email preference in our [https://intranet.umiacs.umd.edu/directory/info Directory app] before June 2nd 2020 at 9am. If you did not do this, on June 2nd 2020 at 9am, the UMIACS Technical Staff updated your email forward to be your corresponding @umd.edu email address if you have/had one, or the last known email address we had on record for you if you do not and you used either our Exchange or IMAP service.

	~~==Procedure==~~		If you do not have a @umd.edu address and would like to update your email forwarding address to be a different one from the one that we changed it to:
	# Log into our [https://intranet.umiacs.umd.edu/directory/info Directory app].		# Log into our [https://intranet.umiacs.umd.edu/directory/info Directory app].
	# ~~Make note of what email option you are currently using under~~ the 'Email' section~~. This will be either Exchange~~, ~~IMAP, or~~ Forward.		# Under the 'Email' section, change the listed address under Forward to the address of your choosing.
	~~# Continue below based on what email option you are currently using:~~

	~~===Exchange===~~
	~~# Change the drop down menu option~~ to ~~Forward and enter your @umd.edu email address (yourdirectoryid@umd.edu) in~~ the ~~text box directly below it. If you do not have a @umd.edu email~~ address~~, enter the address you would like to receive UMIACS email at~~.
	# Click Submit at the bottom of the page.		# Click Submit at the bottom of the page.
	# Continue checking email as you currently do until you receive a message (a short time later) from UMIACS staff stating that all mail will now be sent to your UMD mailbox. After you receive this message, begin checking new email ~~at your UMD Gmail mailbox.~~		# Begin checking new email to your @umiacs.umd.edu address at the address you just chose.
	# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be a single file in PST file format, provided via a download link. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know.

	~~===IMAP===~~
	~~# Change the drop down menu option~~ to ~~Forward and enter~~ your @~~umd~~.~~edu email address (yourdirectoryid@~~umd.edu~~) in the text box directly below it. If you do not have a @umd.edu email~~ address~~, enter the address you would like to receive UMIACS email at.~~
	~~# Click Submit~~ at the ~~bottom of the page.~~
	~~# Begin checking new email at your UMD Gmail mailbox.~~
	# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know.

	~~===Forward===~~
	~~# Change the listed address under Forward to be your UMD email~~ address ~~(yourdirectoryid@umd.edu) if it is not already. If it is already or you do not have a @umd.edu email address, no further action is required.~~
	~~# Click Submit at the bottom of the page.~~
	~~# Begin checking new email at your UMD Gmail mailbox if~~ you just ~~changed the address~~.

	==Importing Email to UMD Mailbox==		==Importing Email to UMD Mailbox==
	~~After updating your forwarding address, if~~ you would like to import email from your previous provider into your UMD mailbox, follow these steps. This cannot be done by UMIACS staff as we have no administrative access to your UMD mailbox. If you run into any issues, please [https://umd.service-now.com/itsupport/ contact the Division of IT].		If you would like to import email from your previous provider into your UMD mailbox, follow these steps. This cannot be done by UMIACS staff as we have no administrative access to your UMD mailbox. If you run into any issues, please [https://umd.service-now.com/itsupport/ contact the Division of IT].

	===Exchange===		===Exchange===
			# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be a single file in PST file format, provided via a download link. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know.
	# Download the archive of your email from the link provided by staff.		# Download the archive of your email from the link provided by staff.
	# Download and install [https://tools.google.com/dlpage/gsmmo/ G Suite Migration for Microsoft Outlook].		# Download and install [https://tools.google.com/dlpage/gsmmo/ G Suite Migration for Microsoft Outlook].
Line 36:		Line 21:

	===IMAP===		===IMAP===
			# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know.
	# Download the archive of your email from the link provided by staff and decompress it into the individual MBOX files.		# Download the archive of your email from the link provided by staff and decompress it into the individual MBOX files.
	# Download and install [https://www.thunderbird.net/en-US/ Mozilla Thunderbird] and install the [https://addons.thunderbird.net/en-US/thunderbird/addon/importexporttools-ng/ ImportExportTools NG add-on] for it.		# Download and install [https://www.thunderbird.net/en-US/ Mozilla Thunderbird] and install the [https://addons.thunderbird.net/en-US/thunderbird/addon/importexporttools-ng/ ImportExportTools NG add-on] for it.

Mbaney: /* Importing Email to UMD Mailbox */

2020-05-26T19:32:21Z

Importing Email to UMD Mailbox

← Older revision		Revision as of 19:32, 26 May 2020
Line 33:		Line 33:
	# Download the archive of your email from the link provided by staff.		# Download the archive of your email from the link provided by staff.
	# Download and install [https://tools.google.com/dlpage/gsmmo/ G Suite Migration for Microsoft Outlook].		# Download and install [https://tools.google.com/dlpage/gsmmo/ G Suite Migration for Microsoft Outlook].
	# Follow [https://~~support~~.~~google~~.com/~~a/users/answer~~/~~181236~~?~~hl=en&ref_topic=2784821&visit_id~~=~~637243784326499417-3756770998~~&rd=~~1 Google~~'s instructions] to import your email from the PST file.		# Follow [https://umd.service-now.com/itsupport/?sys_kb_id=4792cfe137a4e640a90963d2b3990efd&id=kb_article_view DivIT's instructions] to import your email from the PST file.

	===IMAP===		===IMAP===

Mbaney at 18:48, 21 May 2020

2020-05-21T18:48:29Z

← Older revision		Revision as of 18:48, 21 May 2020
Line 21:		Line 21:
	# Begin checking new email at your UMD Gmail mailbox.		# Begin checking new email at your UMD Gmail mailbox.
	# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know.		# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know.


	===Forward===		===Forward===

Mbaney at 18:48, 21 May 2020

2020-05-21T18:48:16Z

← Older revision		Revision as of 18:48, 21 May 2020
Line 14:		Line 14:
	# Click Submit at the bottom of the page.		# Click Submit at the bottom of the page.
	# Continue checking email as you currently do until you receive a message (a short time later) from UMIACS staff stating that all mail will now be sent to your UMD mailbox. After you receive this message, begin checking new email at your UMD Gmail mailbox.		# Continue checking email as you currently do until you receive a message (a short time later) from UMIACS staff stating that all mail will now be sent to your UMD mailbox. After you receive this message, begin checking new email at your UMD Gmail mailbox.
	# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be a single file in PST file format, provided via a download link. If you would like your archive sooner (i.e. between ~~June 2nd~~ and June 30th) please let us know.		# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be a single file in PST file format, provided via a download link. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know.

	===IMAP===		===IMAP===
Line 20:		Line 20:
	# Click Submit at the bottom of the page.		# Click Submit at the bottom of the page.
	# Begin checking new email at your UMD Gmail mailbox.		# Begin checking new email at your UMD Gmail mailbox.
	# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link. If you would like your archive sooner (i.e. between ~~June 2nd~~ and June 30th) please let us know.		# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link. If you would like your archive sooner (i.e. between when you update your forwarding address and June 30th) please let us know.

Mbaney at 18:43, 21 May 2020

2020-05-21T18:43:25Z

← Older revision		Revision as of 18:43, 21 May 2020
Line 14:		Line 14:
	# Click Submit at the bottom of the page.		# Click Submit at the bottom of the page.
	# Continue checking email as you currently do until you receive a message (a short time later) from UMIACS staff stating that all mail will now be sent to your UMD mailbox. After you receive this message, begin checking new email at your UMD Gmail mailbox.		# Continue checking email as you currently do until you receive a message (a short time later) from UMIACS staff stating that all mail will now be sent to your UMD mailbox. After you receive this message, begin checking new email at your UMD Gmail mailbox.
	# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided on or shortly after June 30th 2020 when we decommission our mail servers. It will be a single file in PST file format, provided via a download link.		# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be a single file in PST file format, provided via a download link. If you would like your archive sooner (i.e. between June 2nd and June 30th) please let us know.
	~~#* We can provide the archive earlier only if~~ you ~~are fine with~~ your ~~UMIACS mailbox no longer being accessible immediately after~~ us ~~providing you with the archive~~.

	===IMAP===		===IMAP===
Line 21:		Line 20:
	# Click Submit at the bottom of the page.		# Click Submit at the bottom of the page.
	# Begin checking new email at your UMD Gmail mailbox.		# Begin checking new email at your UMD Gmail mailbox.
	# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided on or shortly after June 30th 2020 when we decommission our mail servers. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link.		# [[HelpDesk \| Contact staff]] if you would like an archive of your UMIACS mailbox. This will be provided, by default, on or shortly after June 30th 2020 when we decommission our mail servers. It will be several files (one file per email folder that you had in your IMAP mailbox) in MBOX file format, compressed into a tarball and provided via a download link. If you would like your archive sooner (i.e. between June 2nd and June 30th) please let us know.
	~~#* We can provide the archive earlier only if~~ you ~~are fine with~~ your ~~UMIACS mailbox no longer being accessible immediately after~~ us ~~providing you with the archive~~.

	===Forward===		===Forward===

Mbaney at 14:58, 13 May 2020

2020-05-13T14:58:33Z

← Older revision		Revision as of 14:58, 13 May 2020
Line 40:		Line 40:
	# Download the archive of your email from the link provided by staff and decompress it into the individual MBOX files.		# Download the archive of your email from the link provided by staff and decompress it into the individual MBOX files.
	# Download and install [https://www.thunderbird.net/en-US/ Mozilla Thunderbird] and install the [https://addons.thunderbird.net/en-US/thunderbird/addon/importexporttools-ng/ ImportExportTools NG add-on] for it.		# Download and install [https://www.thunderbird.net/en-US/ Mozilla Thunderbird] and install the [https://addons.thunderbird.net/en-US/thunderbird/addon/importexporttools-ng/ ImportExportTools NG add-on] for it.
	# [https://umd.service-now.com/itsupport/?~~sys_kb_id=1edb9431dbf2c4546aa4151748961901&~~id=kb_article_view&~~sysparm_rank=1&sysparm_tsqueryId~~=~~d49204f2db245c104cb035623996196d Sign into Thunderbird with your UMD account.]~~		# Follow [https://umd.service-now.com/itsupport/?id=kb_article_view&sys_kb_id=40da60261baa881036c3a9fbbc4bcb3e DivIT's instructions] to import your email from the MBOX files.
	~~# Follow the [https://github.com/thundernest/import-export-tools-ng#brief-usage-instructions ImportExportTools NG~~ instructions] to import your email from the MBOX files.

	===Forward===		===Forward===
	# Search for instructions from your previous provider. We cannot encompass instructions for all possible providers here, though if you are able to export email in either PST or MBOX file format, you can follow the steps in either the Exchange or IMAP sections (respectively) to import email.		# Search for instructions from your previous provider. We cannot encompass instructions for all possible providers here, though if you are able to export email in either PST or MBOX file format, you can follow the steps in either the Exchange or IMAP sections (respectively) to import email.