Orders - Revision history

Arianneg: /* Option 3: Submitting order within Jira yourself */

2026-04-01T13:50:11Z

Option 3: Submitting order within Jira yourself

← Older revision		Revision as of 13:50, 1 April 2026
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	You will be presented with the default ordering screen. Here is a very fictitious example:<br/>		You will be presented with the default ordering screen. Here is a very fictitious example:<br/>
	Please note that Summary, Reporter, Account and PI are mandatory fields.<br/>		Please note that Summary, Reporter, Account and PI are mandatory fields.<br/>
	[[File:ORDERS_main_new.png\|465px\|600px]]		[[File:ORDERS_main_new.png\|465px\|600px\|alt=Screenshot of an example of Jira of a default ordering screen with all the required information filled out]]

	* <b>Requester</b>		* <b>Requester</b>

Mbaney at 17:31, 28 October 2025

2025-10-28T17:31:10Z

← Older revision		Revision as of 17:31, 28 October 2025
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	=Requesting UMIACS Orders=		=Requesting UMIACS Orders=
	<span style="font-size:150%">'''Before proceeding''': If the KFS account you plan on charging is owned by the Computer Science Department, please instead [https://helpdesk.cs.umd.edu/faq/iribe/equipment-peripherals consult their FAQ] for ordering the equipment you want.</span>		<span style="font-size:150%">'''Before proceeding''': If the Driver Worktag / KFS account you plan on charging is owned by the Computer Science Department, please instead [https://helpdesk.cs.umd.edu/faq/iribe/equipment-peripherals consult their FAQ] for ordering the equipment you want.</span>

	==Important Considerations==		==Important Considerations==
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	Otherwise, please follow these instructions.		Otherwise, please follow these instructions.

	* Please CC the PI for the ~~[https://kualifinancial.umd.edu~~/ KFS] account you want to charge.		* Please CC the PI for the Driver Worktag / KFS account you want to charge.
	* <b>In the body of your email:</b>		* <b>In the body of your email:</b>
	** Specify the KFS account to charge.		** Specify the Driver Worktag / KFS account to charge.
	** Specify the items using links or attached quotes and specify the amount of each item. '''Please do not use wishlists or carts.'''		** Specify the items using links or attached quotes and specify the amount of each item. '''Please do not use wishlists or carts.'''
	*** Quotes must include any applicable shipping costs.		*** Quotes must include any applicable shipping costs.
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	** If the order <b>must</b> be placed today, this will instead be "<tt>PRIORITY TODAY \| Vendor \| Brief Description</tt>".		** If the order <b>must</b> be placed today, this will instead be "<tt>PRIORITY TODAY \| Vendor \| Brief Description</tt>".
	* <b>Account</b>		* <b>Account</b>
	** This should be the account ~~(KFS)~~ to be charged. Please be as specific as possible. Account number is preferred, but if you don't know it, a specific description is OK (e.g., don't say "DRIF" since there are multiple DRIF accounts, instead say "UMIACS DRIF", or "CBCB DRIF", etc.)		** This should be the Driver Worktag / KFS account to be charged. Please be as specific as possible. Account number is preferred, but if you don't know it, a specific description is OK (e.g., don't say "DRIF" since there are multiple DRIF accounts, instead say "UMIACS DRIF", or "CBCB DRIF", etc.)
	** In the event that a single order has multiple accounts, list them all and specify which items are being charged to what accounts (or what percent of an item is being charged to an account) in the description.		** In the event that a single order has multiple accounts, list them all and specify which items are being charged to what accounts (or what percent of an item is being charged to an account) in the description.
	* <b>PI</b>		* <b>PI</b>
	** A PI (Principal Adviser) who has approved the purchase on the KFS account.		** A PI (Principal Adviser) who has approved the purchase on the Driver Worktag / KFS account.
	** In some cases, multiple PIs can charge to a single KFS account.		** In some cases, multiple PIs can charge to a single Driver Worktag / KFS account.
	* <b>Description</b>		* <b>Description</b>
	** Provide a description of what you want to buy or provide it in a comment before you submit your order.		** Provide a description of what you want to buy or provide it in a comment before you submit your order.

Mbaney at 20:51, 18 February 2025

2025-02-18T20:51:44Z

← Older revision		Revision as of 20:51, 18 February 2025
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	Fill out the form [https://businessoffice.umiacs.umd.edu/form/order here] and click Submit. This will automatically generate a ticket for staff to action on.		Fill out the form [https://businessoffice.umiacs.umd.edu/form/order here] and click Submit. This will automatically generate a ticket for staff to action on.

	Please note that you need to be connected to either the ''wired campus network'', ''campus WiFi'', the ''[https://terpware.umd.edu/Windows/Title/4010 campus VPN~~]'', or the ''[[Network/VPN \| UMIACS VPN]~~]'' to access this form.		Please note that you need to be connected to either the ''wired campus network'', ''campus WiFi'', or the ''[https://terpware.umd.edu/Windows/Title/4010 campus VPN]'' to access this form.

	==Option 2: Sending email to staff directly==		==Option 2: Sending email to staff directly==

Mbaney at 19:49, 30 January 2025

2025-01-30T19:49:05Z

← Older revision		Revision as of 19:49, 30 January 2025
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	* <b>Description</b>		* <b>Description</b>
	** Provide a description of what you want to buy or provide it in a comment before you submit your order.		** Provide a description of what you want to buy or provide it in a comment before you submit your order.
			** Provide the purpose of the purchase. If on sponsored funds such as federal grants, the description should also provide how the purchase relates to the purpose of the project.
	** When possible, provide a link to the item to be purchased.		** When possible, provide a link to the item to be purchased.
	** When purchasing through Amazon or a site that provides fulfillment for third party vendors, please state the specific vendor that is providing the item and at what price. This is to prevent errors caused by ordering from a different vendor when the site auto-updates.		** When purchasing through Amazon or a site that provides fulfillment for third party vendors, please state the specific vendor that is providing the item and at what price. This is to prevent errors caused by ordering from a different vendor when the site auto-updates.

Mbaney: /* When Staff Receives the Order */

2024-07-16T18:09:25Z

When Staff Receives the Order

← Older revision		Revision as of 18:09, 16 July 2024
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	* As long as the PI is CC'd and all needed information is present, we will go ahead and process the order.		* As long as the PI is CC'd and all needed information is present, we will go ahead and process the order.
	* You will receive an email to pick up the order(s) when it arrives.		* You will receive an email to pick up the order(s) when it arrives.
	** '''If you are sending someone other than yourself, the PI, or someone already CC'd on the ORDERS ticket to pickup the items''': Please let ~~staff~~ know who that person is prior to having them arrive for pickup.		** '''If you are sending someone other than yourself, the PI, or someone already CC'd on the ORDERS ticket to pickup the items''': Please let us know who that person is prior to having them arrive for pickup. Otherwise, we may attempt to contact you at time of pickup to verify their identity/association with the order.

Mbaney: /* When Staff Receives the Order */

2024-07-16T17:57:38Z

When Staff Receives the Order

← Older revision		Revision as of 17:57, 16 July 2024
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	* As long as the PI is CC'd and all needed information is present, we will go ahead and process the order.		* As long as the PI is CC'd and all needed information is present, we will go ahead and process the order.
	* You will receive an email to pick up the order(s) when it arrives.		* You will receive an email to pick up the order(s) when it arrives.
	** '''If you are sending someone other than yourself or someone already CC'd on the ORDERS ticket ~~that was generated~~ to pickup the items''': Please let staff know who that person is prior to having them arrive for pickup.		** '''If you are sending someone other than yourself, the PI, or someone already CC'd on the ORDERS ticket to pickup the items''': Please let staff know who that person is prior to having them arrive for pickup.

Mbaney: /* When Staff Receives the Order */

2024-07-16T17:55:57Z

When Staff Receives the Order

← Older revision		Revision as of 17:55, 16 July 2024
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	=When Staff Receives the Order=		=When Staff Receives the Order=
	* As long as the PI is CC'd and all needed information is present, we will go ahead and process the order.		* As long as the PI is CC'd and all needed information is present, we will go ahead and process the order.
	* You will receive an email to pick up the order(s) when it arrives. If you are sending someone other than yourself or someone already CC'd on the ORDERS ticket that was generated ~~via whichever method you picked above, please~~ let staff know who that person is prior to having them arrive for pickup.		* You will receive an email to pick up the order(s) when it arrives.
			** '''If you are sending someone other than yourself or someone already CC'd on the ORDERS ticket that was generated to pickup the items''': Please let staff know who that person is prior to having them arrive for pickup.

Mbaney at 17:55, 16 July 2024

2024-07-16T17:55:04Z

← Older revision		Revision as of 17:55, 16 July 2024
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	=When Staff Receives the Order=		=When Staff Receives the Order=
	* As long as the PI is CC'd and all needed information is present, we will go ahead and process the order.		* As long as the PI is CC'd and all needed information is present, we will go ahead and process the order.
	* You will receive an email to pick up the order(s) when it arrives.		* You will receive an email to pick up the order(s) when it arrives. If you are sending someone other than yourself or someone already CC'd on the ORDERS ticket that was generated via whichever method you picked above, please let staff know who that person is prior to having them arrive for pickup.

Mbaney: /* Option 2: Sending email to staff directly */

2024-07-08T13:30:26Z

Option 2: Sending email to staff directly

← Older revision		Revision as of 13:30, 8 July 2024
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	*** Quotes must include any applicable shipping costs.		*** Quotes must include any applicable shipping costs.
	*** If ordering from numerous vendors:		*** If ordering from numerous vendors:
	**** Send one email per vendor. Otherwise, UMIACS staff will separate your request into different emails/[[Jira]] tickets ~~anyway~~.		**** Send one email per vendor. Otherwise, UMIACS staff will separate your request into different emails/[[Jira]] tickets after the fact.
	**** Specify if you want priority shipping per vendor. If no shipping speed is selected, the lowest cost shipping that still provides tracking will be used.		**** Specify if you want priority shipping per vendor. If no shipping speed is selected, the lowest cost shipping that still provides tracking will be used.
	** Specify the purpose of the purchase (brief description). If on sponsored funds such as federal grants, the description should also provide how the purchase relates to the purpose of the project.		** Specify the purpose of the purchase (brief description). If on sponsored funds such as federal grants, the description should also provide how the purchase relates to the purpose of the project.

Mbaney at 13:27, 8 July 2024

2024-07-08T13:27:45Z

← Older revision		Revision as of 13:27, 8 July 2024
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	=Requesting UMIACS Orders=		=Requesting UMIACS Orders=
			<span style="font-size:150%">'''Before proceeding''': If the KFS account you plan on charging is owned by the Computer Science Department, please instead [https://helpdesk.cs.umd.edu/faq/iribe/equipment-peripherals consult their FAQ] for ordering the equipment you want.</span>

	==Important Considerations==		==Important Considerations==
	* Verbosity is always preferred to lack of critical details.		* Verbosity is always preferred to lack of critical details.
	* Ticket descriptions should contain a list of specific items being ordered (provide direct links) unless you're attaching an official quote. Please do not include wishlists or links to carts.		* Ticket descriptions should contain a list of specific items being ordered (provide direct links) unless you're attaching an official quote. Please do not include wishlists or links to carts.
	* If priority shipping is required, please include that in the <b>subject</b> of the email.		* If priority shipping is required, please include that in the <b>subject</b> of the email.

	'''Before proceeding''': If the account you plan on charging is owned by the Computer Science Department, please [https://helpdesk.cs.umd.edu/faq/iribe/equipment-peripherals consult their FAQ] for ordering the equipment you want.

	==Option 1: Using the web form==		==Option 1: Using the web form==