Difference between revisions of "EmailMigration/SelfMigration"

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# Click Submit at the bottom of the page.
 
# Click Submit at the bottom of the page.
 
# Continue checking email as you currently do until you receive a message (a short time later) from UMIACS staff stating that all mail will now be sent to your UMD mailbox.  After you receive this message, begin checking new email at your UMD Gmail mailbox.
 
# Continue checking email as you currently do until you receive a message (a short time later) from UMIACS staff stating that all mail will now be sent to your UMD mailbox.  After you receive this message, begin checking new email at your UMD Gmail mailbox.
# [[HelpDesk | Contact staff]] if you would like an archive of your UMIACS mailbox.
+
# [[HelpDesk | Contact staff]] if you would like an archive of your UMIACS mailbox.  This will be a single file in PST file format.
  
 
===IMAP===
 
===IMAP===
Line 20: Line 20:
 
# Click Submit at the bottom of the page.
 
# Click Submit at the bottom of the page.
 
# Begin checking new email at your UMD Gmail mailbox.
 
# Begin checking new email at your UMD Gmail mailbox.
# [[HelpDesk | Contact staff]] if you would like an archive of your UMIACS mailbox.
+
# [[HelpDesk | Contact staff]] if you would like an archive of your UMIACS mailbox.  This will be several files (one file per folder), each in MBOX file format.
  
 
===Forward===
 
===Forward===
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# Click Submit at the bottom of the page.
 
# Click Submit at the bottom of the page.
 
# Begin checking new email at your UMD Gmail mailbox if you just changed the address.
 
# Begin checking new email at your UMD Gmail mailbox if you just changed the address.
 +
 +
==Importing Email to UMD Mailbox==
 +
After updating your forwarding address, if you would like to import email from your previous provider into your UMD mailbox, follow these steps.  This cannot be done by UMIACS staff as we have no administrative access to your UMD mailbox.
 +
 +
===Exchange===
 +
# Download the archive of your email from the link provided by staff.
 +
# Download and install [https://tools.google.com/dlpage/gsmmo/ G Suite Migration for Microsoft Outlook].
 +
# Follow [https://support.google.com/a/users/answer/181236?hl=en&ref_topic=2784821&visit_id=637243784326499417-3756770998&rd=1 Google's provided instructions] to import your email from the archive.
 +
 +
===IMAP===
 +
# Download the archive of your email from the link provided by staff.
 +
 +
===Forward===
 +
# Download the archive of your email from the link provided by staff.

Revision as of 16:26, 6 May 2020

UMIACS will be winding down its mailbox Email services by June 30th 2020 to comply with the UMD Institutional Email standard. This includes both our Exchange and IMAP Email service offerings.

The Division of IT is handling the migration for some individuals that currently forward their UMD mail to their UMIACS mailbox. We sent an email to all users that are covered by this on May 1st 2020 with the subject line "UMIACS Email Migration".

If you did not receive this email and are instead being directed here by a message received on May 5th 2020 with the subject line "UMIACS Email Self-Migration", you will need to instead perform the following steps as soon as you are comfortable receiving email to your UMD mailbox if you have one, or an external address if you do not, but no later than June 1st 2020. If no action is taken, on June 2nd 2020, the UMIACS Technical Staff will automatically update your email forward to be your corresponding @umd.edu email address if you have one, or the last known email address we have on record for you if you do not.

Procedure

  1. Log into our Directory app.
  2. Make note of what email option you are currently using under the 'Email' section. This will be either Exchange, IMAP, or Forward.
  3. Continue below based on what email option you are currently using:

Exchange

  1. Change the drop down menu option to Forward and enter your @umd.edu email address (yourdirectoryid@umd.edu) in the text box directly below it. If you do not have a @umd.edu email address, enter the address you would like to receive UMIACS email at.
  2. Click Submit at the bottom of the page.
  3. Continue checking email as you currently do until you receive a message (a short time later) from UMIACS staff stating that all mail will now be sent to your UMD mailbox. After you receive this message, begin checking new email at your UMD Gmail mailbox.
  4. Contact staff if you would like an archive of your UMIACS mailbox. This will be a single file in PST file format.

IMAP

  1. Change the drop down menu option to Forward and enter your @umd.edu email address (yourdirectoryid@umd.edu) in the text box directly below it. If you do not have a @umd.edu email address, enter the address you would like to receive UMIACS email at.
  2. Click Submit at the bottom of the page.
  3. Begin checking new email at your UMD Gmail mailbox.
  4. Contact staff if you would like an archive of your UMIACS mailbox. This will be several files (one file per folder), each in MBOX file format.

Forward

  1. Change the listed address under Forward to be your UMD email address (yourdirectoryid@umd.edu) if it is not already. If it is already or you do not have a @umd.edu email address, no further action is required.
  2. Click Submit at the bottom of the page.
  3. Begin checking new email at your UMD Gmail mailbox if you just changed the address.

Importing Email to UMD Mailbox

After updating your forwarding address, if you would like to import email from your previous provider into your UMD mailbox, follow these steps. This cannot be done by UMIACS staff as we have no administrative access to your UMD mailbox.

Exchange

  1. Download the archive of your email from the link provided by staff.
  2. Download and install G Suite Migration for Microsoft Outlook.
  3. Follow Google's provided instructions to import your email from the archive.

IMAP

  1. Download the archive of your email from the link provided by staff.

Forward

  1. Download the archive of your email from the link provided by staff.