Difference between revisions of "Google Drive/Backup and Sync"

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===Uninstalling Druva===
 
===Uninstalling Druva===
If you are migrating from [[Druva]] to Backup and Sync, remember to uninstall Druva after confirming Backup and Sync is operating normally and after familiarizing yourself with the preferences (see above). This can be accomplished by searching for Control Panel in the Windows search bar and then selecting "Uninstall a program" under the Programs section. Locate Druva, right click, select uninstall and run through the uninstall wizard.
+
If you are migrating from Druva to Backup and Sync, remember to uninstall Druva after confirming Backup and Sync is operating normally and after familiarizing yourself with the preferences (see above). This can be accomplished by searching for Control Panel in the Windows search bar and then selecting "Uninstall a program" under the Programs section. Locate Druva, right click, select uninstall and run through the uninstall wizard.
  
 
==MacOS Setup==
 
==MacOS Setup==
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===Uninstalling Druva===
 
===Uninstalling Druva===
If you are migrating from [[Druva]] to Backup and Sync, remember to uninstall Druva after confirming Backup and Sync is operating normally and after familiarizing yourself with the preferences (see above). This can be accomplished through searching for the "Applications" folder in Spotlight search and then dragging the Druva icon to the trash in the bottom right corner of the desktop.
+
If you are migrating from Druva to Backup and Sync, remember to uninstall Druva after confirming Backup and Sync is operating normally and after familiarizing yourself with the preferences (see above). This can be accomplished through searching for the "Applications" folder in Spotlight search and then dragging the Druva icon to the trash in the bottom right corner of the desktop.
  
 
==Settings and Preferences==
 
==Settings and Preferences==

Revision as of 19:09, 2 November 2021

Google Drive Backup and Sync can be used to continuously backup local files on a machine to a Google Drive. This means that after selecting designated locations on the machine, these locations and all of the files within them, both at the time of setup, and as new files are added, will be backed up to Google Drive.

Windows Setup

Once at the webpage, navigate to the lower left-hand box labeled "Backup and Sync" and click the download button.

B&s download button arrow WIN.png
  • Select the file "installbackupandsync.exe" in the lower left-hand corner of your browser and select "Yes" at the UAC prompt to install the software on your machine.
B&s.exe button WIN.png
  • After a few seconds a pop-up window should appear with a "Get Started" button. If the window does not appear, minimize your browser or any other windows on your desktop, as it might be hiding beneath them.
  • Select the "Get Started" button.
B&s popup WIN.png
  • The window will then prompt for sign in with a Google account. Sign into your UMD account using your $USERNAME@umd.edu email.
  • You will then be brought to the UMD CAS Dual Factor Authentication Screen. Sign in with your normal credentials and dual factor authenticate.
B&s CAS WIN.png
  • Upon a successful sign in, you will be brought to the "My Computer" screen. At this point, select the folders and locations that you wish to have backed up to Google Drive. Any folders or locations which are not selected will not be recoverable via Google Drive.
  • In order to add a folder to be backed up, select the "CHOOSE FOLDER" button.
B&s my computer circled WIN.png
  • This will open a File Explorer window where you can select a specific folder on the machine that you would like to be backed up. In this example, the "Videos" folder was selected to be backed up.
:B&s select a folder video WIN.png
  • After this there will be a prompt to "Sync My Drive to this computer". If this checkbox is selected, a file location will be created on the computer labeled "Google Drive" that will be synced with all of the files uploaded to your Google Drive from any device, not just the files selected in the previous step for backup.
:B&s sync google drive circled WIN.png
  • At this point, Backup and Sync has been installed. Any folders with green checkmarks next to them in File Explorer are backed up to Google Drive.

Uninstalling Druva

If you are migrating from Druva to Backup and Sync, remember to uninstall Druva after confirming Backup and Sync is operating normally and after familiarizing yourself with the preferences (see above). This can be accomplished by searching for Control Panel in the Windows search bar and then selecting "Uninstall a program" under the Programs section. Locate Druva, right click, select uninstall and run through the uninstall wizard.

MacOS Setup

Once at the webpage, navigate to the lower left-hand box labeled "Backup and Sync" and click the download button. If the download does not work select the "click here to retry" hyperlink in the next window.

B&s download button arrow WIN.png
  • Select the icon in the top right of the browser window with the downward arrow in the white circle. A file named "InstallBackupAndSync.dmg" should appear. Select this file.
B&s download popup MAC.png
  • Another window should pop up with the "Backup and Sync from Google" icon and an arrow pointing to the "Applications" folder. Drag and drop the "Backup and Sync from Google" icon into the "Applications" folder to begin the installation.
B&s drag and drop MAC.png
  • If it does not open automatically, open the "Applications" folder, then double click the "Backup and Sync from Google" icon.
  • Accept any permissions that the install requires and a window should pop up. Select the "GET STARTED" button.
:B&s get started MAC.png
  • The window will then prompt for sign in with a Google account. Sign into your UMD account using your $USERNAME@umd.edu email.
B&s sign in MAC.png
  • You will then be brought to the UMD CAS Dual Factor Authentication Screen. Sign in with your normal credentials and dual factor authenticate.
  • Upon a successful sign in, you will be able to select the folders and locations that you wish to have backed up to Google Drive. Any folders or locations which are not selected will not be recoverable via Google Drive.
  • In order to add a folder to be backed up, select the "CHOOSE FOLDER" button.
B&s choose folder MAC.png
  • This will bring you to your Finder where you can select a specific folder on the machine that you would like to be backed up. Select the folder and then click the "Open" button to add it to the locations that will be backed up.
:B&s file explorer MAC.png
  • After this there will be a prompt to "Sync My Drive to this computer". If this checkbox is selected, a file location will be created on the computer labeled "Google Drive" that will be synced with all of the files uploaded to your Google Drive from any device, not just the files selected in the previous step for backup.
:B&s sync my drive MAC.png
  • At this point, Backup and Sync has been installed. Any folders with green checkmarks next to them in Finder are backed up to Google Drive.

Uninstalling Druva

If you are migrating from Druva to Backup and Sync, remember to uninstall Druva after confirming Backup and Sync is operating normally and after familiarizing yourself with the preferences (see above). This can be accomplished through searching for the "Applications" folder in Spotlight search and then dragging the Druva icon to the trash in the bottom right corner of the desktop.

Settings and Preferences

Viewing Sync Status and Accessing Preferences

Once Backup and Sync has been installed, a cloud icon will show up in the taskbar. When this icon is selected, it will show the status of currently synced files and give shortcuts to your Google Drive, Google Photos, and the Backup and Sync preferences as highlighted in these Windows and Mac screenshots respectively:

Windows:

B&s preferences from icon2 WIN.png  

Mac:

B&s preferences from icon MAC.png

Removal Preferences

Once in the preferences menu, you will have the option to change removal preferences.

B&s preferences menu WIN.png

There are three preferences that you may choose from.

B&s remove preferences.png
  • Always remove both copies - This preference will delete both copies of a file (cloud and local) when the file is deleted on your machine without prompting.
  • Never remove both copies - This preference will maintain the cloud version of a file when it is deleted on your machine.
  • Ask before removing both copies - This preference will delete both copies of a file (cloud and local) when the file is deleted on your machine after you confirm you would like to delete the cloud copy of the file as well.

Accessing Settings

You can further access settings by selecting the settings tab in the left hand options pane.

B&s settings.png
  • "Show warning when you remove items from a shared folder" - This will warn you if you are removing a file that other users may be accessing in a shared folder.
  • "Open Backup and Sync on system startup" - This option will allow Backup and Sync to start syncing files immediately as your machine boots up without needing to manually start the program. We recommend leaving this on.
  • "Show file sync status icons and right click menu" - This gives you the option to remove green checkmark that appears on files/folders that are backed up as well as the right-click option on them to interact with Google Drive.

Directory ID Password Reset

In the event of a Directory ID password reset (required every 180 days) this prompt will show up in the bottom right for Windows, or top right for Mac:

B&s sign in again.png

If this prompt comes up, simply sign in again using your UMD Gmail account and CAS and files will continue to back up as normal.