Difference between revisions of "Iribe/ConferenceRooms"

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Conference rooms are scheduled with UMD’s Google Calendar system along with a touch panel outside the room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.  You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours. There are huddle rooms that are only scheduled by the touch panels and are for small short-term quick meetings or personal phone calls.
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== Types of Rooms ==
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; [[Iribe/ConferenceRooms/Moderated | Moderated Rooms]]
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: Seminar and large conference areas must be scheduled through the designated moderator for the room. They have room PCs, so bringing your own device is not required to use the display.
 +
; [[Iribe/ConferenceRooms/AutoAccept | Auto-Accept Rooms]]
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: These 6-12 person rooms are scheduled, but will automatically accept your meeting without requiring moderation. They have room PCs, so bringing your own device is not required to use the display.
 +
; [[Iribe/ConferenceRooms/HuddleRoom | Huddle Rooms]]
 +
: These 1-3 person rooms can only be scheduled at the touch panel. They cannot be scheduled ahead of time through Google Calendar. They do not have room PCs, so you must bring your own device to use the display.
  
Our conference rooms have different capabilities based on the size of the room you are using.  For launch day we are still working on a number of the capabilities in these rooms and you should be able to plug in your laptop to display to the screen and projector.  In the future we will outline and give sessions on how to utilize the different functionalities in our conference rooms.
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== Common Tasks ==
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* [[Iribe/ConferenceRooms/View | Viewing one or more rooms]]
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* [[Iribe/ConferenceRooms/Reserve | Reserving a room]]
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* [[Iribe/ConferenceRooms/Moderation | [Moderator] Approving a room request ]]
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* [[Iribe/ConferenceRooms/Moderation | [Moderator] Enabling notifications for pending requests ]]
  
== How do I schedule a room?==
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== Viewing ==
pending
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Conference room availability can be [[Iribe/ConferenceRooms/View | viewed]] with UMD’s Google Calendar system or from a touch panel outside each individual room.  The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.
  
== Types of rooms ==
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We also offer a [[Iribe/ConferenceRooms/List|list]] of conference rooms scheduled with the UMD Google Calendar system.
; Seminar
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: The largest type of room available in the building, these are meant for larger events and must be scheduled through the designated moderator for the room.
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== Scheduling ==
; Conference
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Conference rooms are [[Iribe/ConferenceRooms/Reserve | reserved]] with UMD’s Google Calendar system along with a touch panel outside the room.  The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.  You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours (non-moderated rooms only).
: description
 
; Huddle
 
: Meant for last-minute, short-term meetings for one or two people or personal phone calls.
 
: Can only be scheduled at the panel.  Intentionally no scheduling ahead of time through Google Calendar.
 
  
 
== Room Capabilities ==
 
== Room Capabilities ==
 +
Our conference rooms have different AV capabilities depending on what equipment each specific room is equipped with (which is generally based on the size of the room).  In all rooms, you should at a minimum be able to either plug in your laptop to display to the projector and screen(s), or use the [[Iribe/ConferenceRooms/Solstice | Solstice Mersive Pod]] found in each room to display wirelessly.  In the future we will outline and give sessions on how to effectively use the different functionalities in our conference rooms.
  
{| class="wikitable"
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Topics:
! Room
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* [[ConferenceRooms/TouchPanel | Using the Touch Panel]]
! Type
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* [[ConferenceRooms/Solstice | Using the Solstice Mersive Pods]]
! Max Occupants
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* [[ConferenceRooms/Recording | Recording and Streaming]]
! Capabilities
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* [[ConferenceRooms/Zoom | Using Zoom]]
|-
 
|
 
|
 
|
 
|
 
|}
 

Latest revision as of 19:03, 2 November 2021

Types of Rooms

Moderated Rooms
Seminar and large conference areas must be scheduled through the designated moderator for the room. They have room PCs, so bringing your own device is not required to use the display.
Auto-Accept Rooms
These 6-12 person rooms are scheduled, but will automatically accept your meeting without requiring moderation. They have room PCs, so bringing your own device is not required to use the display.
Huddle Rooms
These 1-3 person rooms can only be scheduled at the touch panel. They cannot be scheduled ahead of time through Google Calendar. They do not have room PCs, so you must bring your own device to use the display.

Common Tasks

Viewing

Conference room availability can be viewed with UMD’s Google Calendar system or from a touch panel outside each individual room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.

We also offer a list of conference rooms scheduled with the UMD Google Calendar system.

Scheduling

Conference rooms are reserved with UMD’s Google Calendar system along with a touch panel outside the room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open. You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours (non-moderated rooms only).

Room Capabilities

Our conference rooms have different AV capabilities depending on what equipment each specific room is equipped with (which is generally based on the size of the room). In all rooms, you should at a minimum be able to either plug in your laptop to display to the projector and screen(s), or use the Solstice Mersive Pod found in each room to display wirelessly. In the future we will outline and give sessions on how to effectively use the different functionalities in our conference rooms.

Topics: