Difference between revisions of "Iribe/ConferenceRooms"

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== Types of Rooms ==
 
== Types of Rooms ==
 
; [[Iribe/ConferenceRooms/Moderated | Moderated Rooms]]
 
; [[Iribe/ConferenceRooms/Moderated | Moderated Rooms]]
: Seminar and large conference areas must be scheduled through the designated moderator for the room.
+
: Seminar and large conference areas must be scheduled through the designated moderator for the room. They have room PCs, so bringing your own device is not required to use the display.
 
; [[Iribe/ConferenceRooms/AutoAccept | Auto-Accept Rooms]]
 
; [[Iribe/ConferenceRooms/AutoAccept | Auto-Accept Rooms]]
: These 6-12 person rooms are scheduled, but will automatically accept your meeting without requiring moderation.
+
: These 6-12 person rooms are scheduled, but will automatically accept your meeting without requiring moderation. They have room PCs, so bringing your own device is not required to use the display.
 
; [[Iribe/ConferenceRooms/HuddleRoom | Huddle Rooms]]
 
; [[Iribe/ConferenceRooms/HuddleRoom | Huddle Rooms]]
: Meant for last-minute, short-term meetings for one to three people or for personal phone calls.
+
: These 1-3 person rooms can only be scheduled at the touch panel. They cannot be scheduled ahead of time through Google Calendar. They do not have room PCs, so you must bring your own device to use the display.
: Huddle rooms can only be scheduled at the touch panel. They cannot be scheduled ahead of time through Google Calendar.
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 +
== Common Tasks ==
 +
* [[Iribe/ConferenceRooms/View | Viewing one or more rooms]]
 +
* [[Iribe/ConferenceRooms/Reserve | Reserving a room]]
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* [[Iribe/ConferenceRooms/Moderation | [Moderator] Approving a room request ]]
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* [[Iribe/ConferenceRooms/Moderation | [Moderator] Enabling notifications for pending requests ]]
 +
 
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== Viewing ==
 +
Conference room availability can be [[Iribe/ConferenceRooms/View | viewed]] with UMD’s Google Calendar system or from a touch panel outside each individual room.  The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.
 +
 
 +
We also offer a [[Iribe/ConferenceRooms/List|list]] of conference rooms scheduled with the UMD Google Calendar system.
  
 
== Scheduling ==
 
== Scheduling ==
Conference rooms are [[Iribe/ConferenceRooms/Reserve | reserved]] with UMD’s Google Calendar system along with a touch panel outside the room.  The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.  You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours.
+
Conference rooms are [[Iribe/ConferenceRooms/Reserve | reserved]] with UMD’s Google Calendar system along with a touch panel outside the room.  The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.  You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours (non-moderated rooms only).
  
 
== Room Capabilities ==
 
== Room Capabilities ==
Our conference rooms have different AV capabilities based on the size of the room you are usingFor launch day we are still working with the AV contractors on a number of the capabilities in these rooms, but you should at a minimum be able to plug in your laptop to display to the projector and screen(s).  In the future we will outline and give sessions on how to effectively use the different functionalities in our conference rooms.
+
Our conference rooms have different AV capabilities depending on what equipment each specific room is equipped with (which is generally based on the size of the room)In all rooms, you should at a minimum be able to either plug in your laptop to display to the projector and screen(s), or use the [[Iribe/ConferenceRooms/Solstice | Solstice Mersive Pod]] found in each room to display wirelessly.  In the future we will outline and give sessions on how to effectively use the different functionalities in our conference rooms.
 +
 
 +
Topics:
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* [[ConferenceRooms/TouchPanel | Using the Touch Panel]]
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* [[ConferenceRooms/Solstice | Using the Solstice Mersive Pods]]
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* [[ConferenceRooms/Recording | Recording and Streaming]]
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* [[ConferenceRooms/Zoom | Using Zoom]]

Latest revision as of 19:03, 2 November 2021

Types of Rooms

Moderated Rooms
Seminar and large conference areas must be scheduled through the designated moderator for the room. They have room PCs, so bringing your own device is not required to use the display.
Auto-Accept Rooms
These 6-12 person rooms are scheduled, but will automatically accept your meeting without requiring moderation. They have room PCs, so bringing your own device is not required to use the display.
Huddle Rooms
These 1-3 person rooms can only be scheduled at the touch panel. They cannot be scheduled ahead of time through Google Calendar. They do not have room PCs, so you must bring your own device to use the display.

Common Tasks

Viewing

Conference room availability can be viewed with UMD’s Google Calendar system or from a touch panel outside each individual room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.

We also offer a list of conference rooms scheduled with the UMD Google Calendar system.

Scheduling

Conference rooms are reserved with UMD’s Google Calendar system along with a touch panel outside the room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open. You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours (non-moderated rooms only).

Room Capabilities

Our conference rooms have different AV capabilities depending on what equipment each specific room is equipped with (which is generally based on the size of the room). In all rooms, you should at a minimum be able to either plug in your laptop to display to the projector and screen(s), or use the Solstice Mersive Pod found in each room to display wirelessly. In the future we will outline and give sessions on how to effectively use the different functionalities in our conference rooms.

Topics: