Iribe/ConferenceRooms: Difference between revisions

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Conference rooms are scheduled with UMD’s Google Calendar system along with a touch panel outside the room.  The touch panel quickly allows you to see if the room is reserved by turning red or green if the room is open. You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours.  There are huddle rooms that are only scheduled by the touch panels and are for small short term quick meetings or personal phone calls.
== Types of Rooms ==
; [[Iribe/ConferenceRooms/Moderated | Moderated Rooms]]
: Seminar and large conference areas must be scheduled through the designated moderator for the room.
; [[Iribe/ConferenceRooms/AutoAccept | Auto-Accept Rooms]]
: These 6-12 person rooms are scheduled, but will automatically accept your meeting without requiring moderation.
; [[Iribe/ConferenceRooms/HuddleRoom | Huddle Rooms]]
: Meant for last-minute, short-term meetings for one to three people or for personal phone calls.
: Huddle rooms can only be scheduled at the touch panel. They cannot be scheduled ahead of time through Google Calendar.  


You can see our documentation on all the huddle and conference room spaces in the Iribe Center in our public Wiki.
== Common Tasks ==
* [[Iribe/ConferenceRooms/View | Viewing one or more rooms]]
* [[Iribe/ConferenceRooms/Reserve | Reserving a room]]
* [[Iribe/ConferenceRooms/Moderation | [Moderator] Approving a room request ]]
* [[Iribe/ConferenceRooms/Moderation | [Moderator] Enabling notifications for pending requests ]]


Our conference rooms have different capabilities based on the size of the room you are using.  For launch day we are still working on a number of the capabilities in these rooms and you should be able to plug in your laptop to display to the screen and projector.  In the future we will outline and give sessions on how to utilize the different functionalities in our conference rooms.
== Viewing ==
Conference room availability can be [[Iribe/ConferenceRooms/View | viewed]] with UMD’s Google Calendar system or from a touch panel outside each individual room.  The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.
 
We also offer a [[Iribe/ConferenceRooms/List|list]] of conference rooms scheduled with the UMD Google Calendar system.
 
== Scheduling ==
Conference rooms are [[Iribe/ConferenceRooms/Reserve | reserved]] with UMD’s Google Calendar system along with a touch panel outside the room.  The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.  You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours (non-moderated rooms only).
 
== Room Capabilities ==
Our conference rooms have different AV capabilities based on the size of the room you are using.  We are still working with the AV contractors on a number of the capabilities in these rooms, but you should at a minimum be able to plug in your laptop to display to the projector and screen(s).  In the future we will outline and give sessions on how to effectively use the different functionalities in our conference rooms.
 
* [[Iribe/ConferenceRooms/Solstice | Solstice Mersive Pods]]
* [[Iribe/ConferenceRooms/Recording | Recording and Streaming]]

Revision as of 19:08, 23 October 2019

Types of Rooms

Moderated Rooms
Seminar and large conference areas must be scheduled through the designated moderator for the room.
Auto-Accept Rooms
These 6-12 person rooms are scheduled, but will automatically accept your meeting without requiring moderation.
Huddle Rooms
Meant for last-minute, short-term meetings for one to three people or for personal phone calls.
Huddle rooms can only be scheduled at the touch panel. They cannot be scheduled ahead of time through Google Calendar.

Common Tasks

Viewing

Conference room availability can be viewed with UMD’s Google Calendar system or from a touch panel outside each individual room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.

We also offer a list of conference rooms scheduled with the UMD Google Calendar system.

Scheduling

Conference rooms are reserved with UMD’s Google Calendar system along with a touch panel outside the room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open. You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours (non-moderated rooms only).

Room Capabilities

Our conference rooms have different AV capabilities based on the size of the room you are using. We are still working with the AV contractors on a number of the capabilities in these rooms, but you should at a minimum be able to plug in your laptop to display to the projector and screen(s). In the future we will outline and give sessions on how to effectively use the different functionalities in our conference rooms.