WindowsPrinting: Difference between revisions

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==Installation of printer queue==
==Installation of printer queue==
Please note that this applies to machines on any UMIACS network. This includes all proxy networks, the vast majority of machines in the labs, and machines connected to the UMIACS VPN but not the wireless network alone.  
Please note that this applies to machines on any UMIACS network. This includes all proxy networks, the vast majority of machines in the labs, and machines connected to the UMIACS VPN - but not a wireless network (e.g., eduroam, umd-guest) alone.  


To add printer queues:
# Go to Start and search "\\printers.ad.umiacs.umd.edu" in the search box.  
 
#: [[File:Printersdotad.png]]
Go to start, click and type in “\\printers.ad.umiacs.umd.edu” in the search box.  
# You will be prompted with a box for authentication if you are not signed into Windows with your UMIACS account (e.g. on a laptop or self-supported machine).  Make sure to prefix 'UMIACS\' to your username.  (For example, if your username was 'johndoe' you would enter 'UMIACS\johndoe' in the username box.)
 
#: '''Check the box for 'Remember my credentials' before clicking OK or you may not be able to add printer queues in the next step.'''
[[Image:Printersdotad.png]]
#: [[File:WindowsPrinting_authentication.png]]
 
# A list of printer queues will appear. Select your desired printer by double clicking on the queue.
'''You will be prompted with a box for authentication if you are not signed into Windows with your UMIACS account (e.g. a laptop or self-supported machine).  Make sure to prefix 'UMIACS\' to your username.  (For example, if your username was 'johndoe' you would enter 'UMIACS\johndoe' in the username box.) Tick 'Remember my credentials' to not be prompted when printing later.'''
#: [[File:win_print_select.png]]
 
#: Wait for the printer driver installation. This may take a minute or two to complete.
[[File:UMIACSprinting.png]]
#: [[File:WindowsPrinting_adding.png]]
 
#: Once done, you can start using the printer.
A list of printer queues will appear. Select your desired printer by double clicking on the queue. Once you have double clicked on the queue a box will immediately pop up to show you the status of the printer driver installation. Once that is complete you can start using the printer.
#: [[File:WindowsPrinting_added.png]]
 
[[File:win_print_select.png]]


===Troubleshooting===
===Troubleshooting===
If you receive the following error when attempting to add a print queue, the issue may be that your computer is configured for a higher level of printer security than is default at UMIACS as a result of the [https://en.wikipedia.org/wiki/PrintNightmare PrintNightmare vulnerability].
If you receive the following error when attempting to add a printer queue, the issue may be that your computer is configured for a higher level of printer security than is default at UMIACS as a result of the [https://en.wikipedia.org/wiki/PrintNightmare PrintNightmare vulnerability].
: [[File:win_print_printnightmare.png]]
: [[File:win_print_printnightmare.png]]


To resolve this error:
To resolve this error:
# Click the Windows button and type "cmd" in the run bar.
# Click on the Start menu and type "cmd" in the run bar.
#: [[Image:windows_bar.png]]
#: [[Image:windows_bar.png]]
# ''Right-Click'' on the cmd button, and select "Run as Administrator" - '''THIS IS VERY IMPORTANT!'''
# ''Right-Click'' on the cmd button, and select "Run as Administrator" - '''THIS IS VERY IMPORTANT!'''
Line 39: Line 37:
#:<pre>reg add "HKEY_LOCAL_MACHINE\Software\Policies\Microsoft\Windows NT\Printers\PointAndPrint" /v RestrictDriverInstallationToAdministrators /t REG_DWORD /d 0 /f&#10;reg add "HKEY_LOCAL_MACHINE\System\CurrentControlSet\Control\Print" /v RpcAuthnLevelPrivacyEnabled /t REG_DWORD /d 0 /f&#10;net stop spooler /y && net start spooler</pre>
#:<pre>reg add "HKEY_LOCAL_MACHINE\Software\Policies\Microsoft\Windows NT\Printers\PointAndPrint" /v RestrictDriverInstallationToAdministrators /t REG_DWORD /d 0 /f&#10;reg add "HKEY_LOCAL_MACHINE\System\CurrentControlSet\Control\Print" /v RpcAuthnLevelPrivacyEnabled /t REG_DWORD /d 0 /f&#10;net stop spooler /y && net start spooler</pre>
#: [[File:win_print_printnightmare_cmds.png]]
#: [[File:win_print_printnightmare_cmds.png]]
# Attempt to add the print queue again.
# Attempt to add the printer queue again.


==Removing a printer queue==
==Removing a printer queue==
To remove a printer queue, open the Start menu and search for and go to Control Panel. Next, click on "View devices and printers." To remove the queue, right click on the printer and select "remove device." If you wish to add the printer back, follow the instructions above.
To remove a printer queue, open the Start menu and search for and go to Control Panel. Next, click on "View devices and printers." To remove the queue, right click on the printer and select "Remove device". If you wish to add the printer back, follow the instructions above.
 
: [[Image:win_print_remove.png]]
[[Image:win_print_remove.png]]


==Duplex Printing==
==Duplex Printing==
Many printers in UMIACS support duplex (2 sided) printing. To make the duplex printing default, first make sure the appropriate printer queue is installed via the directions above. Afterwards, go to start, then “Devices and Printers.”
Many printers in UMIACS support duplex (2 sided) printing. To make the duplex printing default, first make sure the appropriate printer queue is installed via the directions above. Afterwards, go to start, then “Devices and Printers.”
Once the printer has been installed proceed by right clicking on the queue then selecting “Printing preferences.”
Once the printer has been installed proceed by right clicking on the queue then selecting “Printing preferences.”
 
: [[Image:win_print_preferences.png]]
[[Image:win_print_preferences.png]]


After a few seconds the following menu will come up. Make sure you are on the “Printing Shortcuts” tab and select the “EcoSMART Settings” option then click on okay. This modification will allow you to print 2-sided whenever you choose to use this printer.
After a few seconds the following menu will come up. Make sure you are on the “Printing Shortcuts” tab and select the “EcoSMART Settings” option then click on okay. This modification will allow you to print 2-sided whenever you choose to use this printer.
 
: [[Image:win_print_duplex.png]]
[[Image:win_print_duplex.png]]


==Store and Print PIN-Protected Jobs==
==Store and Print PIN-Protected Jobs==
Line 60: Line 55:


'''Create a stored job'''
'''Create a stored job'''
 
# From the software program, select the '''Print''' option.
<ol>
# Select the printer from the list of printers, and then select '''Properties''' or '''Preferences''' (name varies by software program)
<li> From the software program, select the '''Print''' option.
# Click the '''Job Storage''' tab.
<li> Select the printer from the list of printers, and then select '''Properties''' or '''Preferences''' (name varies by software program)
# Under '''Job Storage Mode''', select '''Personal Job'''.
<li> Click the '''Job Storage''' tab.
#: [[Image:Pinprint_1_mode.jpg|600px]]
<li> Under '''Job Storage Mode''', select '''Personal Job'''.
# In the drop-down menu under '''Make Job Private/Secure''', select '''PIN to print''', and type in a 4-digit number.
<br clear=all>
#: [[Image:Pinprint_2_pin.jpg|600px]]
[[Image:Pinprint_1_mode.jpg|600px|left]]
#: Note: You will need to provide the entered PIN (4-digit number) at the printer's control panel.
<br clear=all>
# Click the '''OK''' button to close the Document Properties/Preferences dialog box. In the Print dialog box, click '''Print'''.
<li> In the drop-down menu under '''Make Job Private/Secure''', select '''PIN to print''', and type in a 4-digit number.
<br clear=all>
[[Image:Pinprint_2_pin.jpg|600px|left]]
<br clear=all>
: Note: You will need to provide the entered PIN (4-digit number) at the printer's control panel.
<li> Click the '''OK''' button to close the Document Properties/Preferences dialog box. In the Print dialog box, click '''Print'''.
</ol>


'''Print a stored job'''
'''Print a stored job'''
Line 81: Line 69:
After you have created a stored job using the instructions above, follow these steps to print from the printer's control panel.
After you have created a stored job using the instructions above, follow these steps to print from the printer's control panel.


<ol>
# From the Home screen on the printer control panel, select '''Print'''.
<li> From the Home screen on the printer control panel, select '''Print'''.
# Select '''Print from Job Storage'''.
<li> Select '''Print from Job Storage'''.
#: [[Image:Pinprint_3_printfrom.jpg|600px]]
<br clear=all>
# Select '''Choose''', and then select the name of the folder where the job is stored.
[[Image:Pinprint_3_printfrom.jpg|600px|left]]
#: [[Image:Pinprint_4_folder.jpg|600px]]
<br clear=all>
# Select the name of the job, enter your chosen PIN (4-digit number), and click '''Ok'''.
<li> Select '''Choose''', and then select the name of the folder where the job is stored.
#: [[Image:Pinprint_5_pin.jpg|600px]]
<br clear=all>
# Select '''Print''' to print the job.
[[Image:Pinprint_4_folder.jpg|600px|left]]
#: [[Image:Pinprint_6_print.jpg|600px]]
<br clear=all>
#: Note: The print job is deleted from memory after it prints.
<li> Select the name of the job, enter your chosen PIN (4-digit number), and click '''Ok'''.
<br clear=all>
[[Image:Pinprint_5_pin.jpg|600px|left]]
<br clear=all>
<li> Select '''Print''' to print the job.
<br clear=all>
[[Image:Pinprint_6_print.jpg|600px|left]]
<br clear=all>
: Note: The print job is deleted from memory after it prints.
</ol>

Latest revision as of 14:38, 27 March 2024

Introduction

This will guide you through the process of installing and using the printers available within UMIACS.

Printing Outside of UMIACS / Laptop Printing

If you are off the UMIACS network, you must first connect to the VPN on Windows. After you are connected, follow the instructions for adding a printer queue below. Please note that you must be on the VPN whenever you print.

Pre-Installation Knowledge on Printing at UMIACS

Printer Queue Naming

Installation of printer queue

Please note that this applies to machines on any UMIACS network. This includes all proxy networks, the vast majority of machines in the labs, and machines connected to the UMIACS VPN - but not a wireless network (e.g., eduroam, umd-guest) alone.

  1. Go to Start and search "\\printers.ad.umiacs.umd.edu" in the search box.
    Printersdotad.png
  2. You will be prompted with a box for authentication if you are not signed into Windows with your UMIACS account (e.g. on a laptop or self-supported machine). Make sure to prefix 'UMIACS\' to your username. (For example, if your username was 'johndoe' you would enter 'UMIACS\johndoe' in the username box.)
    Check the box for 'Remember my credentials' before clicking OK or you may not be able to add printer queues in the next step.
    WindowsPrinting authentication.png
  3. A list of printer queues will appear. Select your desired printer by double clicking on the queue.
    Win print select.png
    Wait for the printer driver installation. This may take a minute or two to complete.
    WindowsPrinting adding.png
    Once done, you can start using the printer.
    WindowsPrinting added.png

Troubleshooting

If you receive the following error when attempting to add a printer queue, the issue may be that your computer is configured for a higher level of printer security than is default at UMIACS as a result of the PrintNightmare vulnerability.

Win print printnightmare.png

To resolve this error:

  1. Click on the Start menu and type "cmd" in the run bar.
    Windows bar.png
  2. Right-Click on the cmd button, and select "Run as Administrator" - THIS IS VERY IMPORTANT!
    Example.jpg
  3. Select "Yes" when it asks if you want to allow the following program to make changes.
    Uac.jpg
  4. From the Command Prompt, run these commands in order:
    reg add "HKEY_LOCAL_MACHINE\Software\Policies\Microsoft\Windows NT\Printers\PointAndPrint" /v RestrictDriverInstallationToAdministrators /t REG_DWORD /d 0 /f
    reg add "HKEY_LOCAL_MACHINE\System\CurrentControlSet\Control\Print" /v RpcAuthnLevelPrivacyEnabled /t REG_DWORD /d 0 /f
    net stop spooler /y && net start spooler
    Win print printnightmare cmds.png
  5. Attempt to add the printer queue again.

Removing a printer queue

To remove a printer queue, open the Start menu and search for and go to Control Panel. Next, click on "View devices and printers." To remove the queue, right click on the printer and select "Remove device". If you wish to add the printer back, follow the instructions above.

Win print remove.png

Duplex Printing

Many printers in UMIACS support duplex (2 sided) printing. To make the duplex printing default, first make sure the appropriate printer queue is installed via the directions above. Afterwards, go to start, then “Devices and Printers.” Once the printer has been installed proceed by right clicking on the queue then selecting “Printing preferences.”

Win print preferences.png

After a few seconds the following menu will come up. Make sure you are on the “Printing Shortcuts” tab and select the “EcoSMART Settings” option then click on okay. This modification will allow you to print 2-sided whenever you choose to use this printer.

Win print duplex.png

Store and Print PIN-Protected Jobs

PIN-protected jobs provide a way to ensure jobs are not printed until you are ready to pick them up. This can be useful if you have a sensitive job that you want to print on a public printer at UMIACS. Follow the below steps to store a job and then print it at the printer.

Create a stored job

  1. From the software program, select the Print option.
  2. Select the printer from the list of printers, and then select Properties or Preferences (name varies by software program)
  3. Click the Job Storage tab.
  4. Under Job Storage Mode, select Personal Job.
    Pinprint 1 mode.jpg
  5. In the drop-down menu under Make Job Private/Secure, select PIN to print, and type in a 4-digit number.
    Pinprint 2 pin.jpg
    Note: You will need to provide the entered PIN (4-digit number) at the printer's control panel.
  6. Click the OK button to close the Document Properties/Preferences dialog box. In the Print dialog box, click Print.

Print a stored job

After you have created a stored job using the instructions above, follow these steps to print from the printer's control panel.

  1. From the Home screen on the printer control panel, select Print.
  2. Select Print from Job Storage.
    Pinprint 3 printfrom.jpg
  3. Select Choose, and then select the name of the folder where the job is stored.
    Pinprint 4 folder.jpg
  4. Select the name of the job, enter your chosen PIN (4-digit number), and click Ok.
    Pinprint 5 pin.jpg
  5. Select Print to print the job.
    Pinprint 6 print.jpg
    Note: The print job is deleted from memory after it prints.