Volunteer Page 2014

HCIL Symposium 2014

May 27th 10am, Prep for Bagging Day 2105 Hornbake Making signs - directions, registration, packing up everything that needs to be moved, collecting everything for demos, food signs, on-site registration forms, stuff to sell t-shirts, demo signs/handouts, extra symposium schedules, ...

• Charley Lewittes

May 28th 10am, Bagging & Setup Day 2105 Hornbake Bagging, equipment for demos, stuffing badges, organizing registration materials, moving stuff to CSIC (FREE PIZZA!!!) (We need people with cars. Please make a note.)

• Charley Lewittes (car)
• (no maximum)

May 29th, 7:15am, Registration & Morning Setup CSIC (Computer Science Instructional Center) Lobby tasks include registration, putting up signs, setting up tables, hanging banner, setting up posters and easels, directing people where to go, etc.

• (no maximum)

May 29th, 9am, Lunch Setup CSIC (Computer Science Instructional Center) Lobby Break down registration to smaller tables, setup lunch tables

May 29th, 1:30pm Lunch Cleanup CSIC (Computer Science Instructional Center) Lobby Stay to clean up after lunch, take out trash, fold tables and chairs, start setting up for demos next morning

May 29th, 4pm, Sponsor Reception @ Kim Engineering (5:15-6:30pm) Take few tables/sponsor poster/trash can+bags to Kim, meet caterer at Kim at 4pm, hang banner, escort sponsors from CSIC to Kim @ 5pm, stay to clean up at end, take out trash to dumpster, return tables/etc. to CSIC

May 29th, 5pm, Clean up CSIC (Computer Science Instructional Center) Lobby Neaten workshop/tutorial rooms and lab area/hallway, switch tutorial/workshop/talk signs.

May 30th, 7:00am, Registration, set up demos, & various morning tasks CSIC (Computer Science Instructional Center) Lobby Set up DEMOS, registration, directing people, putting up signs, checking talk/tutorial/workshop rooms to make sure everything is working and they have handouts...

• (no maximum)

May 30th, 10:30am, Lunch Setup and Cleanup CSIC (Computer Science Instructional Center) Lobby Switching over from demos to lunch tables, setting up lunch and food, tables, chairs, breaking down after lunch, setting up for afternoon snack, breaking down tables

• (no maximum)

May 30th, 4pm Clean up CSIC (Computer Science Instructional Center) Lobby clean up trash, return rooms to original settings, take stuff back to Hornbake...

Take pics at Symposium May 29th & 30th Please take pictures that you think will look good in publicity materials (presentations/crowds/demos/our cake/poster scenes/cool activities), in addition to the fun "us being awesome and having fun" pictures

• no more than this needed

Run practice talks before symposium

Talk Session May 29th AM session

• computer:
• tech support:
• hook:
• session chair/announcer:
• mics/lights:

Talk Session May 29th PM session

• computer:
• tech support:
• hook:
• session chair/announcer:
• mics/lights:

Tutorial/Workshop Session May 29th PM session

• tech support:

Talk Session May 30th AM session

• computer:
• tech support:
• hook:
• session chair/announcer:
• mics/lights:

Talk Session May 30th PM session

• computer: Jen's extra laptop
• tech support: Tak
• hook: Brian Butler
• session chair/announcer: Brian Butler
• mics/light:

Tutorial/Workshop Session May 30th

• tech support:

__Misc Notes__

• OIT CSIC x53838
• Tables/chairs delivered to CSIC at ??(4??)pm on ?? (Wednesday??)
• Lunch is 12-1pm; snack is 2:15-3pm (approx. check back later)
• GOAL: Leftover food picked up at 1:30pm each day, and after reception at 6:30pm (last year, was organized by Mona Leigh)