Volunteer For the 2018 Symposium!: Difference between revisions

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==9:00AM, Lunch Setup==
==9:00AM, Lunch Setup==
Tasks include breaking down the registration area and setting-up lunch tables.  
Tasks include breaking down the registration and breakfast areas and setting-up lunch tables.  


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==1:30pm Lunch-to-Snack Transition & Demo/Poster Set-Up==
==1:00PM Lunch-to-Snack Transition & Demo/Poster Set-Up==
Stay to clean up after lunch, take out trash, fold tables and chairs, start setting up for demos/posters
Tasks include breaking down the lunch area (tables, chairs, food), taking out trash, and beginning setting-up for the Demo & Poster Session.


* Rashida Bandy
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==4:00pm, Set up Poster/Demo Session & Reception in lobby (5:30-6:30pm)==
==4:00PM, Set-up for Demo & Poster Session==
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Be on call for support with any remaining tasks for the Demo & Poster Session.
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==6:30pm, Clean up & Return stuff to lab==
==6:30pm, Symposium Breakdown==
Neaten workshop/tutorial rooms and lab area/hallway, switch tutorial/workshop/talk signs, move everything back to HCIL.   
Tasks include breaking down tables and stacking chairs; tidying classrooms, lobby, and halls; removing signage; packing and transporting materials back to Hornbake.   
'''We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!'''
'''We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!'''


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=SPECIALIZED TASKS @SYMPOSIUM - Thur, May 24=
=SPECIALIZED TASKS @SYMPOSIUM - Thur, May 24=
==Take pics at Symposium May 26th==
==Photography==
'''Please take pictures that you think will look good in publicity materials (presentations/crowds/demos/our cake/poster scenes/cool activities), in addition to the fun "us being awesome and having fun" pictures'''
Sign-up to snap pictures highlighting our Symposium.  After the event, please share photos so that they can be featured on our website, as well as in communications materials and presentations.
 
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Revision as of 15:22, 20 April 2018

Thank you for volunteering to help with our Symposium! Add your name to one (or more) of the bullet points on the list below.

SYMPOSIUM PREPARATIONS

Tues, May 22, 10:00AM, Initial Symposium Preparations

2105 Hornbake Building, South Wing We'll create and print signs, forms, and schedules; pack materials; gather demo supplies; etc.

  • Rashida Bandy

Wed, May 23, 10:00AM, Final Symposium Preparations

2105 Hornbake Building, South Wing We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to CSIC, etc. FREE PIZZA! We need people with cars, willing to transport materials. Please note "CAR" next to your name, if you can help--thank you!

  • Rashida Bandy - CAR


SYMPOSIUM PRACTICE TALKS

For each practice talk session, we need people available to provide feedback and one person to serve as the Feedback Lead. Sign-up HERE.


DAY-OF SYMPOSIUM - Thur, May 24

For each of these general Day-Of Symposium tasks, volunteers will meet in the lobby of the CSIC (Computer Science Instructional Center) Building.

7:00AM - 8:45AM, Morning Setup & Registration

Tasks include setting up tables, catering, signs, posters, and easels; directing attendees; check-in attendees; complete on-site registration, etc. Please make a note if you are only available for a portion of this timeframe.

  • Rashida Bandy

9:00AM, Lunch Setup

Tasks include breaking down the registration and breakfast areas and setting-up lunch tables.

  • Rashida Bandy

1:00PM Lunch-to-Snack Transition & Demo/Poster Set-Up

Tasks include breaking down the lunch area (tables, chairs, food), taking out trash, and beginning setting-up for the Demo & Poster Session.

  • Rashida Bandy

4:00PM, Set-up for Demo & Poster Session

Be on call for support with any remaining tasks for the Demo & Poster Session.

  • Rashida Bandy

6:30pm, Symposium Breakdown

Tasks include breaking down tables and stacking chairs; tidying classrooms, lobby, and halls; removing signage; packing and transporting materials back to Hornbake. We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!

  • Rashida Bandy - CAR


SPECIALIZED TASKS @SYMPOSIUM - Thur, May 24

Photography

Sign-up to snap pictures highlighting our Symposium. After the event, please share photos so that they can be featured on our website, as well as in communications materials and presentations.

Talk Session May 26th AM session

Important: if we have parallel sessions, we might need more computers, tech support, session chairs, etc

  • Loan computer:
  • Tech support:
  • Session chair/announcer:
  • Mics/lights:
  • (Hook:)

Afternoon Talk Session May 26th PM - Parallel Sessions 1

  • Loan computer:
  • Tech support:
  • Session chair/announcer:
  • Mics/lights:
  • (Hook: )

Afternoon Talk Session May 26th PM - Parallel Sessions 2

  • Loan computer:
  • Tech support:
  • Session chair/announcer:
  • Mics/lights:
  • (Hook: )

Tutorial/Workshop Session May 26th

  • Tech support:

Misc Notes

  • OIT CSIC can be reached at 301-405-3838 (x53838)
  • Tables and chairs will be delivered to CSIC the afternoon of Wed, May 24
  • Lunch is scheduled for 11:45AM - 1:00PM; Snack Break 2:45PM - 3:00PM
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