2019 Symposium Deadlines: Difference between revisions

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{| class="wikitable" border="1"
{| class="wikitable" border="1"
|-
|-
! 2019 Dates
! 2019 Dates
! Due
 
! Step
|-
|-
|Wed, March  6
|December 12
| TALK ABSTRACTS Due: 1 page (single spaced, single sided).  [[HCIL Symposium Templates|<span style="color:rgb(0, 146, 148);">'''HCIL Symposium Templates must be used and can be found HERE'''</span>]].
| PROPOSALS for talks, posters, demos, workshops and tutorials  (submitted by faculty after talking to all their students)
|-
|-
|Wed, March 6
|Wed, March 6  
| Updates due for  [https://docs.google.com/document/d/13EffUK6e-UCLoPhAfDLRWwi5zwE4LNcXM_qOvO0ZkG0/edit?usp=sharing List of Research Sponsors] and [[https://docs.google.com/document/d/1c4LIDKwVFtVmfCyA0c_7f9ByJs_LVAOt0qQbEVTOb3Q/edit?usp=sharing List of news and awards]]  
| TALK ABSTRACTS Due: All speakers provide a 1 page abstract about their topic (single spaced, single sided).   [[2019 HCIL Symposium Templates|<span style="color:rgb(0, 146, 148);">'''HCIL Symposium 2019 Templates must be used and can be found HERE'''</span>]].
|-
|-
|Fri, March 8, 12:00 PM
|Wed, March 6
| POSTERS due for printing. [[HCIL Symposium Templates|<span style="color:rgb(0, 146, 148);">'''TEMPLATES HERE'''</span>]].
| HCIL Faculty members provide updates for [https://docs.google.com/document/d/13EffUK6e-UCLoPhAfDLRWwi5zwE4LNcXM_qOvO0ZkG0/edit?usp=sharing List of Research Sponsors] and [[https://docs.google.com/document/d/1c4LIDKwVFtVmfCyA0c_7f9ByJs_LVAOt0qQbEVTOb3Q/edit?usp=sharing List of news and awards]]  
|-
|-
|Wed, March 13, 12:00PM
|Fri, March 15, NOON 
|Provide Workshop/Tutorial materials that need printing.  Presenters are responsible for printing their own materials after this date.  
| All poster/demo presenters send their POSTERS so we can print them.  see [[2019 HCIL Symposium Templates|<span style="color:rgb(0, 146, 148);">'''See TEMPLATE HERE'''</span>]].
|-
|Wed, March 13, 12:00PM  
|If needed: organizers of Workshop/Tutorial materials send the materials that need printing.  After this date presenters are responsible for printing their own materials .  
|-
|-
|''March 18-22 SPRING BREAK''  
|''March 18-22 SPRING BREAK''  
|''Campus closed 18-20''  
|''Campus closed 18-20''  
|-
|-
|Wed, March 27 & Thurs, March 28
|Wed, March 27 & Thurs, March 28  
| PRACTICE TALKS.  Be prepared to rehearse your complete talk.  Schedule: [https://docs.google.com/spreadsheets/d/17E6g3SgnnNdJIFFnGjkOVDWCETR7DXnBUh29s0kMYnY/edit?usp=sharing <span style="color:rgb(0, 146, 148);">'''HERE'''</span>].
| PRACTICE TALKS.  ALL speakers come rehearse their talk.  We will remind you to add your name to the schedule: [https://docs.google.com/spreadsheets/d/17E6g3SgnnNdJIFFnGjkOVDWCETR7DXnBUh29s0kMYnY/edit?usp=sharing <span style="color:rgb(0, 146, 148);">'''HERE'''</span>].
|-
|-
|Friday, March 29, 10:00AM
|Friday, March 29, 10:00AM
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|-
|-
|Monday April 1st
|Monday April 1st
|SWAG Items Due: Last day to provide materials to be included in Symposium bags.
|SWAG Items Due: Last day to provide materials to be included in Symposium bags (e.g. advertisement for your book, software or app)
|-
|-
|Monday April 1st, 9:00AM
|Wednday April 3nd, 9AM
|Talk SLIDES Due.  Note: Individual computers may not be used, so slides are needed early so they can be installed on a shared laptop.  ([[Slide Details|<span style="color:rgb(0, 146, 148);">more details</span>]]).   
|Talk SLIDES Due.  You have rehearsed and revised your talks, so now you can share you revised slides. Note: because of the number of talks we try grouping slides on one or 2 computer only (per session) so slides are saved on a shared drive. Your session chair will need time to check that everything is of good quality and ready! ([[Slide Details|<span style="color:rgb(0, 146, 148);">more details</span>]]).   
|-
|-
|Wed, April 3  (tentative - may conflict with iConference)
|Wed, April 3   
|Final Symposium Preparations - Preparing and moving the bags and all our stuff to the venue. VOLUNTEERS needed - FREE PIZZA!! Sign-up to volunteer [[Volunteer For the 2019 Symposium!|<span style="color:rgb(0, 146, 148);">'''HERE'''</span>]].
|Final Symposium Preparations - Preparing and moving the bags, badges and all our stuff to the venue. VOLUNTEERS needed - FREE PIZZA!! Sign-up to volunteer [[Volunteer For the 2019 Symposium!|<span style="color:rgb(0, 146, 148);">'''HERE'''</span>]].
|-
|-
|Thurs, April 4
|Thurs, April 4
| SYMPOSIUM.  VOLUNTEERS NEEDED: Sign-up [[Volunteer For the 2019 Symposium!|<span style="color:rgb(0, 146, 148);">'''HERE'''</span>]].  
| THE EVENT!  This year taking place at the Marriott / UMUC.  EVERYONE is expected to attend all day (unless you have a class that takes you away part of the day) VOLUNTEERS NEEDED: Sign-up [[Volunteer For the 2019 Symposium!|<span style="color:rgb(0, 146, 148);">'''HERE'''</span>]].   Usually followed by an celebration for all hcilers/volunteers! (need a volunteer to lead that too :)
|}
|}

Latest revision as of 04:47, 7 March 2019

2019 Dates Step
December 12 PROPOSALS for talks, posters, demos, workshops and tutorials (submitted by faculty after talking to all their students)
Wed, March 6 TALK ABSTRACTS Due: All speakers provide a 1 page abstract about their topic (single spaced, single sided). HCIL Symposium 2019 Templates must be used and can be found HERE.
Wed, March 6 HCIL Faculty members provide updates for List of Research Sponsors and [List of news and awards]
Fri, March 15, NOON All poster/demo presenters send their POSTERS so we can print them. see See TEMPLATE HERE.
Wed, March 13, 12:00PM If needed: organizers of Workshop/Tutorial materials send the materials that need printing. After this date presenters are responsible for printing their own materials .
March 18-22 SPRING BREAK Campus closed 18-20
Wed, March 27 & Thurs, March 28 PRACTICE TALKS. ALL speakers come rehearse their talk. We will remind you to add your name to the schedule: HERE.
Friday, March 29, 10:00AM Initial Symposium Preparations. VOLUNTEERS NEEDED: We'll meet in 2105 Hornbake, South and go visit the site of the symposium. Sign-up to volunteer HERE.
Monday April 1st SWAG Items Due: Last day to provide materials to be included in Symposium bags (e.g. advertisement for your book, software or app)
Wednday April 3nd, 9AM Talk SLIDES Due. You have rehearsed and revised your talks, so now you can share you revised slides. Note: because of the number of talks we try grouping slides on one or 2 computer only (per session) so slides are saved on a shared drive. Your session chair will need time to check that everything is of good quality and ready! (more details).
Wed, April 3 Final Symposium Preparations - Preparing and moving the bags, badges and all our stuff to the venue. VOLUNTEERS needed - FREE PIZZA!! Sign-up to volunteer HERE.
Thurs, April 4 THE EVENT! This year taking place at the Marriott / UMUC. EVERYONE is expected to attend all day (unless you have a class that takes you away part of the day) VOLUNTEERS NEEDED: Sign-up HERE. Usually followed by an celebration for all hcilers/volunteers! (need a volunteer to lead that too :)
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