Volunteer For the 2019 Symposium!: Difference between revisions

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=<span style="color:rgb(0, 146, 148);">SYMPOSIUM PREPARATIONS</span>=
=<span style="color:rgb(0, 146, 148);">SYMPOSIUM PREPARATIONS</span>=
==Friday, March 29, 10:00AM, Symposium Preparations==
2105 Hornbake Building, South Wing
We will go to the venue to scope it out and review the symposium day logistics.  If you are nervous about presenting, it is good to go look at the room in advance.


==Tues, April 2, 10:00AM, Symposium Preparations==
==Tues, April 2, 10:00AM, Symposium Preparations==
Line 15: Line 10:
* Teja Maddali
* Teja Maddali
* Kyungjun Lee
* Kyungjun Lee
*
* Daniel Pauw


==Wed, April 3, 12:00PM, Final Symposium Preparations==
==Wed, April 3, 12:00PM, Final Symposium Preparations==
2105 Hornbake Building, South Wing
2105 Hornbake Building, South Wing
We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to the HOTEL (and NOT CSIC this year!!!), etc.  FREE PIZZA!
We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to the HOTEL (and NOT CSIC this year!!!), etc.  FREE PIZZA!
'''We need people with cars, willing to transport materials. Please note "CAR" next to your name, if you can help--thank you!'''


*
*
*
*
*


=<span style="color:rgb(0, 146, 148);">SYMPOSIUM PRACTICE TALKS</span>=
For each practice talk session, we need people available to provide feedback and one person to serve as the Feedback Lead.  Sign-up [https://docs.google.com/spreadsheets/d/17E6g3SgnnNdJIFFnGjkOVDWCETR7DXnBUh29s0kMYnY/edit?usp=sharing <span style="color:rgb(0, 146, 148);">'''HERE'''</span>].


* beth bonsignore - CAR (will come at 12:30 - have a meeting till then)
* Emma Dixon - CAR (I have class at 2:00 pm)
* Pramod Chundury
* Leyla Norooz - CAR
* Himanshi Manglunia
* Diva Smriti
* Shruti Hegde


=<span style="color:rgb(0, 146, 148);">DAY-OF SYMPOSIUM - April 4</span>=
=<span style="color:rgb(0, 146, 148);">DAY-OF SYMPOSIUM - April 4</span>=
For each of these general Day-Of Symposium tasks, volunteers will meet at the hotel (NOT  [http://www.csic.umd.edu/ <span style="color:rgb(0, 146, 148);">'''CSIC ''</span>] this year!!_). We ask that Day-Of Symposium volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.
For each of these general Day-Of Symposium tasks, volunteers will meet at the hotel (NOT  [http://www.csic.umd.edu/ <span style="color:rgb(0, 146, 148);">'''CSIC ''</span>] this year!!_). We ask that Day-Of Symposium volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.
==7:30AM - 9:30AM Morning Set-Up & Registration==  
==7:30AM to 9:30AM Morning Set-Up & Registration==  
Tasks include setting up tables, signs, posters and easels; directing attendees;  check-in attendees; complete on-site registration, etc.  '''Please make a note if you are only available for a portion of this timeframe.'''   
Tasks include setting up tables, signs, posters and easels; directing attendees;  checking in attendees; completing on-site registration, etc.  '''Please make a note if you are only available for a portion of this timeframe.'''  It would helpful to email your cell phone number to Beth - just in case.


Name & Cell Number
Name  
* Yue Jiang (available after 8:30 AM. I will try to be earlier. My time is restricted by UMD shuttle bus. Sorry!)
* Simone Pimento
* beth bonsignore
*  
*  
*
*
*
*
*
*


==9:00AM Lunch Set-Up==
==9:00AM to 11:45pm Plenary Session Mic Runners==
Tasks include breaking down the registration and breakfast areas and setting-up lunch tables.  
Tasks include passing the microphones to attendees during Q & A period for each speaker.


Name
*  
*  
*
* Biswaksen Patnaik (Available for 9-11:45AM Plenary Session)
*
* John Morabito
*
* Akanksha Shrivastava (Available 9:30 am onwards, have a meeting from 9-9: 30 am, sorry!)
*
*


==1:00PM Lunch-to-Snack Transition & Demo/Poster Set-Up==
==11:45AM to 12:30pm Mid-Day Set-Up==
Tasks include breaking down the lunch area (tables, chairs, food), taking out trash, and beginning setting-up for the Demo & Poster Session.
Tasks include breaking down the first floor registration table and moving materials to second floor registration table.


*
Name
*
* Brian Ondov
*
* Yuhan Luo
*
* Xin Qian
*
*  
*


==4:00PM Set-Up for Demo & Poster Session==
==2:45PM to 3:15PM Demo/Poster Set-Up==
Be on call for support with any remaining tasks for the Demo & Poster Session.
Tasks include Setting-up for the Demo & Poster Session.


*
Name
*
* Dan Votipka
*
* Brian Ondov
*
* Diva Smriti
*
*


==6:00PM Symposium Breakdown==
==5:15PM to 6:00PM Symposium Breakdown==
Tasks include breaking down tables and stacking chairs; tidying classrooms, lobby, and halls; removing signage; packing and transporting materials back to Hornbake.   
Tasks include removing signage; packing and transporting materials back to Hornbake.   
'''We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!'''
'''We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!'''


*
Name
*
* Daniel Pauw
*
* Wayne Lutters (CAR)
*
* beth bonsignore (CAR) - minor note: Must return to Hornbake by 6pm (teach a class at 6:15).
*
*
*
*
 
=<span style="color:rgb(0, 146, 148);">SPECIALIZED TASKS @SYMPOSIUM - Thur, May 24</span>=
We ask that volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.
==Photography==
Sign-up to snap pictures throughout the day, highlighting our Symposium.  After the event, please share photos so that they can be featured on our website, as well as in communications materials and presentations.
 
*
*
==8:30 AM Support for the 2 Plenary Session==
Loan computer:
Tech support/Mics/lights:
==12:45PM Support for Afternoon Talk Session I ==
Depending on the level of available support, some volunteers may need to rotate into different rooms.<br><br>
* Tech support/Mics/lights
==2:45PM Support for Afternoon Talk Session II (Accessibility & Inclusion/Crowdsourcing/Prototyping, Visual Analytics & Visualization/Social Media)==
Depending on the level of available support, some volunteers may need to rotate into different rooms.<br><br>
* Tech support/Mics/lights
==Tech Support for Tutorial & Workshop Sessions==
Depending on the level of available support, some volunteers may need to rotate into different rooms.
*
==Celebration coordinator==
someone needs to pick a close by venue and get people excited to come celebrate at the end of the day (Catherine will provide funds for snacks)
*
=<span style="color:rgb(0, 146, 148);">Notes</span>=
* NOT THIS YEAR: OIT CSIC can be reached at 301-405-3838 (x53838)
* NOT THIS YEAR: Tables and chairs will be delivered to CSIC the afternoon of Wed, May 24
* Lunch is scheduled for TBA; Snack Break TBA
* Questions or concerns?  Contact coordinator.
__NOTOC__

Latest revision as of 00:42, 4 April 2019

Thank you for volunteering to help with our Symposium! Add your name to one (or more) of the bullet points on the list below.

SYMPOSIUM PREPARATIONS

Tues, April 2, 10:00AM, Symposium Preparations

2105 Hornbake Building, South Wing We'll create and print signs, forms, and schedules; pack materials; gather demo supplies; etc.

  • Teja Maddali
  • Kyungjun Lee
  • Daniel Pauw

Wed, April 3, 12:00PM, Final Symposium Preparations

2105 Hornbake Building, South Wing We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to the HOTEL (and NOT CSIC this year!!!), etc. FREE PIZZA!


  • beth bonsignore - CAR (will come at 12:30 - have a meeting till then)
  • Emma Dixon - CAR (I have class at 2:00 pm)
  • Pramod Chundury
  • Leyla Norooz - CAR
  • Himanshi Manglunia
  • Diva Smriti
  • Shruti Hegde

DAY-OF SYMPOSIUM - April 4

For each of these general Day-Of Symposium tasks, volunteers will meet at the hotel (NOT 'CSIC this year!!_). We ask that Day-Of Symposium volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.

7:30AM to 9:30AM Morning Set-Up & Registration

Tasks include setting up tables, signs, posters and easels; directing attendees; checking in attendees; completing on-site registration, etc. Please make a note if you are only available for a portion of this timeframe. It would helpful to email your cell phone number to Beth - just in case.

Name

  • Yue Jiang (available after 8:30 AM. I will try to be earlier. My time is restricted by UMD shuttle bus. Sorry!)
  • Simone Pimento
  • beth bonsignore

9:00AM to 11:45pm Plenary Session Mic Runners

Tasks include passing the microphones to attendees during Q & A period for each speaker.

Name

  • Biswaksen Patnaik (Available for 9-11:45AM Plenary Session)
  • John Morabito
  • Akanksha Shrivastava (Available 9:30 am onwards, have a meeting from 9-9: 30 am, sorry!)

11:45AM to 12:30pm Mid-Day Set-Up

Tasks include breaking down the first floor registration table and moving materials to second floor registration table.

Name

  • Brian Ondov
  • Yuhan Luo
  • Xin Qian

2:45PM to 3:15PM Demo/Poster Set-Up

Tasks include Setting-up for the Demo & Poster Session.

Name

  • Dan Votipka
  • Brian Ondov
  • Diva Smriti

5:15PM to 6:00PM Symposium Breakdown

Tasks include removing signage; packing and transporting materials back to Hornbake. We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!

Name

  • Daniel Pauw
  • Wayne Lutters (CAR)
  • beth bonsignore (CAR) - minor note: Must return to Hornbake by 6pm (teach a class at 6:15).
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