Volunteer For the 2018 Symposium!: Difference between revisions

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Thank you for volunteering to help with our Symposium!  Add your name to one (or more) of the bullet points on the list below.
Thank you for volunteering to help with our Symposium!  Add your name to one (or more) of the bullet points on the list below.


=SYMPOSIUM PREPARATIONS=
=<span style="color:rgb(0, 146, 148);">SYMPOSIUM PREPARATIONS</span>=
==Tues, May 22, 10:00AM, Initial Symposium Preparations==
==Fri, May 22, 10:00AM to 12:00PM, Initial Symposium Preparations==
2105 Hornbake Building, South Wing
2105 Hornbake, South Wing
We'll create and print signs, forms, and schedules; pack materials; gather demo supplies; etc.
We'll create and print name tags, signs, forms, and schedules; pack materials; gather demo supplies; etc.


* Rashida Bandy
* Beth Domingo
*
*
*
*
*  
*  
*
*
*
*
*
*


==Wed, May 23, 10:00AM, Final Symposium Preparations==
==Wed, May 27, 12:00PM to 2:00PM, Final Symposium Preparations==
2105 Hornbake Building, South Wing
2105 Hornbake, South Wing
We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to CSIC, etc.  FREE PIZZA!
We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to IRIBE, etc.  FREE PIZZA!
'''We need people with cars, willing to transport materials. Please note: CARS next to your name, if you can help--thank you!'''
'''We need people with cars, willing to transport materials. Please note "CAR" next to your name, if you can help--thank you!'''


* Rashida Bandy - CAR
* Beth Domingo - CAR
*
*
*
*
*
*
*
*
*
*
Slide Testing
*
*
*
*
*
*
*
*
*
*
*


=<span style="color:rgb(0, 146, 148);">SYMPOSIUM PRACTICE TALKS</span>=
For each practice talk session, we need people available to provide feedback and one person to serve as the Feedback Lead.  Sign-up [https://docs.google.com/spreadsheets/d/17E6g3SgnnNdJIFFnGjkOVDWCETR7DXnBUh29s0kMYnY/edit?usp=sharing <span style="color:rgb(0, 146, 148);">'''HERE'''</span>].


=SYMPOSIUM PRACTICE TALKS=
For each practice talk session, we need one person to serve as the Feedback Lead and others available to provide feedback.  Sign-up [https://docs.google.com/spreadsheets/d/17E6g3SgnnNdJIFFnGjkOVDWCETR7DXnBUh29s0kMYnY/edit?usp=sharing <span style="color:rgb(0, 146, 148);">'''HERE'''</span>].


=<span style="color:rgb(0, 146, 148);">DAY-OF SYMPOSIUM - THUR, MAY 28</span>=
For each of these general Day-Of Symposium tasks, volunteers will meet in the lobby of the [http://www.csic.umd.edu/ <span style="color:rgb(0, 146, 148);">'''CSIC (Computer Science Instructional Center) Building'''</span>]. We ask that Day-Of Symposium volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.
==7:00AM - 8:45AM Morning Set-Up & Registration==
Tasks include setting up tables, catering, signs, posters, and easels; directing attendees;  check-in attendees; complete on-site registration, etc.  '''Please make a note if you are only available for a portion of this timeframe.''' 


=Symposium Jobs and Schedule=
* Beth Domingo
==May 26th, 7:15am, Registration & Morning Setup==
*
CSIC (Computer Science Instructional Center) Lobby
*
Tasks include registration, putting up signs, setting up tables, hanging banner, setting up posters and easels, directing people where to go, etc.
*
* Carlea Holl-Jensen
*
*
*  
*
*
*
*
*
*
*
*
==9:00AM Lunch Set-Up==
Tasks include breaking down the registration and breakfast areas and setting-up lunch tables.
* Beth Domingo
*
*
*
*
*
*
*
*
*
*
*
* (no maximum)


==May 26th, 9am, Lunch Setup==
==1:00PM Lunch-to-Snack Transition & Demo/Poster Set-Up==
CSIC (Computer Science Instructional Center) Lobby
Tasks include breaking down the lunch area (tables, chairs, food), taking out trash, and beginning setting-up for the Demo & Poster Session.
Break down registration to smaller tables, setup lunch tables
 
* Beth Domingo
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
==4:00PM Set-Up for Demo & Poster Session==
Be on call for support with any remaining tasks for the Demo & Poster Session.
* Beth Domingo
*
*
*
*
*
*
*
*
*
==6:00PM Symposium Breakdown==
Tasks include breaking down tables and stacking chairs; tidying classrooms, lobby, and halls; removing signage; packing and transporting materials back to Hornbake. 
'''We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!'''
* Beth Domingo - CAR
*
*
*  
*  
 
*  
==May 26th, 1:30pm Lunch Cleanup and Snack Set Up==
*  
CSIC (Computer Science Instructional Center) Lobby
Stay to clean up after lunch, take out trash, fold tables and chairs, start setting up for demos/posters
*
*
*
*
*
*
*
*
Line 78: Line 105:
*
*
*
*
=<span style="color:rgb(0, 146, 148);">SPECIALIZED TASKS @SYMPOSIUM - Thur, May 24</span>=
We ask that volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.
==Photography==
Sign-up to snap pictures throughout the day, highlighting our Symposium.  After the event, please share photos so that they can be featured on our website, as well as in communications materials and presentations.
*
*  
*  
==May 26th, 4:00pm, Set up Poster/Demo Session & Reception in lobby (5:30-6:30pm)==
*  
*  
*
*
*
*
==8:45AM Support for Plenary Session==
*Loan computer:
*Tech support:
*Mics/lights:
*Hook:
==10:15AM Support for Keynote Session==
*Loan computer:
*Tech support:
*Mics/lights:
*Hook:
==12:45PM Support for Afternoon Talk Session I (Security & Privacy/Human-Computer Interaction, Visual Analytics & Visualization)==
Depending on the level of available support, some volunteers may need to rotate into different rooms.<br><br>
Loan computer
*
*
*
*
Tech support
*
*
*
Session chair/announcer
* Catherine Plaisant (Visual Analytics & Visualization)
* Yla Tausczik (Security & Privacy)
* Jason Farman (Human Computer Interaction)
Mics/lights
* Dan Bender
*
*
Hook
*
*
*
*
*
*


==May 26th, 6:30pm, Clean up & Return stuff to lab==
==2:45PM Support for Afternoon Talk Session II (Accessibility & Inclusion/Crowdsourcing/Prototyping, Visual Analytics & Visualization/Social Media)==
CSIC (Computer Science Instructional Center) Lobby
Depending on the level of available support, some volunteers may need to rotate into different rooms.<br><br>
Neaten workshop/tutorial rooms and lab area/hallway, switch tutorial/workshop/talk signs, move everything back to HCIL.
Loan computer
'''(We need people with cars. Please make a note.)'''
* Carlea Holl-Jensen '''(car)'''
*
*
*
*
Tech support
*
*
*
Session chair/announcer
* Brian Ondov (Accessibility & Inclusion/Crowdsourcing/Prototyping)
* Catherine Plaisant (Visual Analytics & Visualization)
* Jason Farman (Social Media)
Mics/lights
* Dan Bender
*
*
Hook
*
*
*
*
*
*
*
* (no maximum)


=Specialized Jobs throughout the Day=
==Tech Support for Tutorial & Workshop Sessions==
==Take pics at Symposium May 26th==
Depending on the level of available support, some volunteers may need to rotate into different rooms.
'''Please take pictures that you think will look good in publicity materials (presentations/crowds/demos/our cake/poster scenes/cool activities), in addition to the fun "us being awesome and having fun" pictures'''
 
;Current Tutorial & Workshop Schedule:
10:30AM - 4:45PM<br>
:''Tutorial: Introduction to Usability Testing''<br>
1:00PM - 4:45PM<br>
:''Tutorial: Cognitive Science in HCI''<br>
:''Tutorial: Visual Design for Interactive Bootcamp''<br>
:''Workshop: Design Techniques''<br>
:''Workshop: Building Community Partnerships for Aging Research''
 
* Hanuma Teja Maddali (Afternoon session)
* Kyungjun Lee
*
*
*
*
*
*
*
*
*
==Talk Session May 26th AM session==
'''Important: if we have parallel sessions, we might need more computers, tech support, session chairs, etc'''
*Loan computer:
*Tech support:
*Session chair/announcer:
*Mics/lights:
*(Hook:)
==Afternoon Talk Session May 26th PM - Parallel Sessions 1==
*Loan computer:
*Tech support:
*Session chair/announcer:
*Mics/lights:
*(Hook: )


==Afternoon Talk Session May 26th PM - Parallel Sessions 2==
=<span style="color:rgb(0, 146, 148);">Notes</span>=
*Loan computer:
* OIT CSIC can be reached at 301-405-3838 (x53838)
*Tech support:
* Tables and chairs will be delivered to CSIC the afternoon of Wed, May 24
*Session chair/announcer:  
* Lunch is scheduled for 11:45AM - 1:00PM; Snack Break 2:45PM - 3:00PM
*Mics/lights:  
* Questions or concerns?  Contact Rashida Bandy at rbandy@umd.edu.
*(Hook: )
 
==Tutorial/Workshop Session May 26th==
*Tech support:


=Misc Notes=
__NOTOC__
* OIT CSIC x53838
* Tables/chairs delivered to CSIC at 3pm on Wednesday
* Lunch is 12-1pm; snack is 2:30-3:15pm

Latest revision as of 19:07, 19 February 2020

Thank you for volunteering to help with our Symposium! Add your name to one (or more) of the bullet points on the list below.

SYMPOSIUM PREPARATIONS

Fri, May 22, 10:00AM to 12:00PM, Initial Symposium Preparations

2105 Hornbake, South Wing We'll create and print name tags, signs, forms, and schedules; pack materials; gather demo supplies; etc.

  • Beth Domingo

Wed, May 27, 12:00PM to 2:00PM, Final Symposium Preparations

2105 Hornbake, South Wing We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to IRIBE, etc. FREE PIZZA! We need people with cars, willing to transport materials. Please note "CAR" next to your name, if you can help--thank you!

  • Beth Domingo - CAR

Slide Testing

SYMPOSIUM PRACTICE TALKS

For each practice talk session, we need people available to provide feedback and one person to serve as the Feedback Lead. Sign-up HERE.


DAY-OF SYMPOSIUM - THUR, MAY 28

For each of these general Day-Of Symposium tasks, volunteers will meet in the lobby of the CSIC (Computer Science Instructional Center) Building. We ask that Day-Of Symposium volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.

7:00AM - 8:45AM Morning Set-Up & Registration

Tasks include setting up tables, catering, signs, posters, and easels; directing attendees; check-in attendees; complete on-site registration, etc. Please make a note if you are only available for a portion of this timeframe.

  • Beth Domingo

9:00AM Lunch Set-Up

Tasks include breaking down the registration and breakfast areas and setting-up lunch tables.

  • Beth Domingo

1:00PM Lunch-to-Snack Transition & Demo/Poster Set-Up

Tasks include breaking down the lunch area (tables, chairs, food), taking out trash, and beginning setting-up for the Demo & Poster Session.

  • Beth Domingo

4:00PM Set-Up for Demo & Poster Session

Be on call for support with any remaining tasks for the Demo & Poster Session.

  • Beth Domingo

6:00PM Symposium Breakdown

Tasks include breaking down tables and stacking chairs; tidying classrooms, lobby, and halls; removing signage; packing and transporting materials back to Hornbake. We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!

  • Beth Domingo - CAR

SPECIALIZED TASKS @SYMPOSIUM - Thur, May 24

We ask that volunteers be willing to share cellphone numbers so that the support team can communicate as needed throughout the event.

Photography

Sign-up to snap pictures throughout the day, highlighting our Symposium. After the event, please share photos so that they can be featured on our website, as well as in communications materials and presentations.

8:45AM Support for Plenary Session

  • Loan computer:
  • Tech support:
  • Mics/lights:
  • Hook:

10:15AM Support for Keynote Session

  • Loan computer:
  • Tech support:
  • Mics/lights:
  • Hook:

12:45PM Support for Afternoon Talk Session I (Security & Privacy/Human-Computer Interaction, Visual Analytics & Visualization)

Depending on the level of available support, some volunteers may need to rotate into different rooms.

Loan computer

Tech support

Session chair/announcer

  • Catherine Plaisant (Visual Analytics & Visualization)
  • Yla Tausczik (Security & Privacy)
  • Jason Farman (Human Computer Interaction)

Mics/lights

  • Dan Bender

Hook

2:45PM Support for Afternoon Talk Session II (Accessibility & Inclusion/Crowdsourcing/Prototyping, Visual Analytics & Visualization/Social Media)

Depending on the level of available support, some volunteers may need to rotate into different rooms.

Loan computer

Tech support

Session chair/announcer

  • Brian Ondov (Accessibility & Inclusion/Crowdsourcing/Prototyping)
  • Catherine Plaisant (Visual Analytics & Visualization)
  • Jason Farman (Social Media)

Mics/lights

  • Dan Bender

Hook

Tech Support for Tutorial & Workshop Sessions

Depending on the level of available support, some volunteers may need to rotate into different rooms.

Current Tutorial & Workshop Schedule

10:30AM - 4:45PM

Tutorial: Introduction to Usability Testing

1:00PM - 4:45PM

Tutorial: Cognitive Science in HCI
Tutorial: Visual Design for Interactive Bootcamp
Workshop: Design Techniques
Workshop: Building Community Partnerships for Aging Research
  • Hanuma Teja Maddali (Afternoon session)
  • Kyungjun Lee

Notes

  • OIT CSIC can be reached at 301-405-3838 (x53838)
  • Tables and chairs will be delivered to CSIC the afternoon of Wed, May 24
  • Lunch is scheduled for 11:45AM - 1:00PM; Snack Break 2:45PM - 3:00PM
  • Questions or concerns? Contact Rashida Bandy at rbandy@umd.edu.


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