Volunteer Page 2015

HCIL Symposium 2015

Prep for Symposium Jobs

May 26th 10am, Prep for Bagging Day

2105 Hornbake Making signs - directions, registration, packing up everything that needs to be moved, collecting everything for demos, food signs, on-site registration forms, stuff to sell t-shirts, demo signs/handouts, extra symposium schedules, ...

• Charley Lewittes
• Kristin Williams
• Mona Leigh Guha
• Jonggi Hong
• Kotaro Hara

May 27th 10am, Bagging & Setup Day

2105 Hornbake Bagging, equipment for demos, stuffing badges, organizing registration materials, moving stuff to CSIC (FREE PIZZA!!!) (We need people with cars. Please make a note.)

• Charley Lewittes (car)
• Kristin Williams
• Sana Malik
• Mona Leigh Guha (car)
• Leyla Norooz (car)
• Jonggi Hong(car)
• Kotaro Hara
• (no maximum)

Symposium Jobs and Schedule

May 28th, 7:15am, Registration & Morning Setup

CSIC (Computer Science Instructional Center) Lobby tasks include registration, putting up signs, setting up tables, hanging banner, setting up posters and easels, directing people where to go, etc.

• Charley Lewittes
• (no maximum)

May 28th, 9am, Lunch Setup

CSIC (Computer Science Instructional Center) Lobby Break down registration to smaller tables, setup lunch tables

• Jonggi Hong

May 28th, 1:30pm Lunch Cleanup

CSIC (Computer Science Instructional Center) Lobby Stay to clean up after lunch, take out trash, fold tables and chairs, start setting up for demos/posters

• Kotaro Hara

May 28th, 3:30pm, Set up Poster/Demo Session & Reception in lobby (5:15-6:00pm)

• Alina Goldman
• Ruofei Du
• Anne Bowser

May 28th, 6pm, Clean up&Return stuff to lab

CSIC (Computer Science Instructional Center) Lobby Neaten workshop/tutorial rooms and lab area/hallway, switch tutorial/workshop/talk signs, move everything back to HCIL. (We need people with cars. Please make a note.)

• Charley Lewittes (car)
• Leyla Norooz (car)
• Jonggi Hong(car)
• Kotaro Hara
• (no maximum)

Specialized Jobs throughout the Day

Take pics at Symposium May 28th

Please take pictures that you think will look good in publicity materials (presentations/crowds/demos/our cake/poster scenes/cool activities), in addition to the fun "us being awesome and having fun" pictures

• Alina Goldman
• no more than this needed

Talk Session May 28th AM session

Important: if we have parallel sessions, we might need more computers, tech support, session chairs, etc

• computer: borrowed from ??
• tech support:
• session chair/announcer:
• mics/lights:
• (hook:)

Talk Session May 28th PM session

• computer: borrowed from ??
• tech support:
• session chair/announcer:
• mics/lights:
• (hook: )

Tutorial/Workshop Session May 28th

• tech support:

Run practice talks before symposium

• (See Practice Talk Schedule 2014 for practice talk sign up)

Misc Notes

• OIT CSIC x53838
• Tables/chairs delivered to CSIC at 3pm on Wednesday
• Lunch is 12-1pm; snack is 2:30-3:15pm