Volunteer For the 2018 Symposium!: Difference between revisions

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Thank you for volunteering to help with our Symposium!  Add your name to one (or more) of the bullet points on the list below.
Thank you for volunteering to help with our Symposium!  Add your name to one (or more) of the bullet points on the list below.


=Symposium Preparations=
=SYMPOSIUM PREPARATIONS=
==Tues, May 22, 10:00AM, Initial Prep==
==Tues, May 22, 10:00AM, Initial Symposium Preparations==
2105 Hornbake Building, South Wing
2105 Hornbake Building, South Wing
Today we'll create and print signs, forms, and schedules; pack materials; gather demo supplies; etc.
We'll create and print signs, forms, and schedules; pack materials; gather demo supplies; etc.


* Rashida Bandy
* Rashida Bandy
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*
*


==May 25th 10am, Bagging & Setup Day==
==Wed, May 23, 10:00AM, Final Symposium Preparations==
2105 Hornbake
2105 Hornbake Building, South Wing
Bagging, equipment for demos, stuffing badges, organizing registration materials, moving stuff to CSIC (FREE PIZZA!!!)
We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to CSIC, etc.  FREE PIZZA!
'''(We need people with cars. Please make a note.)'''
'''We need people with cars, willing to transport materials. Please note: CARS next to your name, if you can help--thank you!'''


* Carlea Holl-Jensen '''(car)'''
* Rashida Bandy - CAR
*
*
*
*
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*
*
*
*
* (no maximum)
*  
 
 
=Run practice talks before symposium=
(See [[Practice Talk Schedule 2016]] for practice talk sign up)
*
*
*


=Symposium Jobs and Schedule=
=Symposium Jobs and Schedule=
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==Tutorial/Workshop Session May 26th==
==Tutorial/Workshop Session May 26th==
*Tech support:  
*Tech support:  
=Run practice talks before symposium=
(See [[Practice Talk Schedule 2016]] for practice talk sign up)
*
*
*


=Misc Notes=
=Misc Notes=

Revision as of 14:24, 20 April 2018

Thank you for volunteering to help with our Symposium! Add your name to one (or more) of the bullet points on the list below.

SYMPOSIUM PREPARATIONS

Tues, May 22, 10:00AM, Initial Symposium Preparations

2105 Hornbake Building, South Wing We'll create and print signs, forms, and schedules; pack materials; gather demo supplies; etc.

  • Rashida Bandy

Wed, May 23, 10:00AM, Final Symposium Preparations

2105 Hornbake Building, South Wing We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to CSIC, etc. FREE PIZZA! We need people with cars, willing to transport materials. Please note: CARS next to your name, if you can help--thank you!

  • Rashida Bandy - CAR


Run practice talks before symposium

(See Practice Talk Schedule 2016 for practice talk sign up)

Symposium Jobs and Schedule

May 26th, 7:15am, Registration & Morning Setup

CSIC (Computer Science Instructional Center) Lobby Tasks include registration, putting up signs, setting up tables, hanging banner, setting up posters and easels, directing people where to go, etc.

  • Carlea Holl-Jensen
  • (no maximum)

May 26th, 9am, Lunch Setup

CSIC (Computer Science Instructional Center) Lobby Break down registration to smaller tables, setup lunch tables

May 26th, 1:30pm Lunch Cleanup and Snack Set Up

CSIC (Computer Science Instructional Center) Lobby Stay to clean up after lunch, take out trash, fold tables and chairs, start setting up for demos/posters

May 26th, 4:00pm, Set up Poster/Demo Session & Reception in lobby (5:30-6:30pm)

May 26th, 6:30pm, Clean up & Return stuff to lab

CSIC (Computer Science Instructional Center) Lobby Neaten workshop/tutorial rooms and lab area/hallway, switch tutorial/workshop/talk signs, move everything back to HCIL. (We need people with cars. Please make a note.)

  • Carlea Holl-Jensen (car)
  • (no maximum)

Specialized Jobs throughout the Day

Take pics at Symposium May 26th

Please take pictures that you think will look good in publicity materials (presentations/crowds/demos/our cake/poster scenes/cool activities), in addition to the fun "us being awesome and having fun" pictures

Talk Session May 26th AM session

Important: if we have parallel sessions, we might need more computers, tech support, session chairs, etc

  • Loan computer:
  • Tech support:
  • Session chair/announcer:
  • Mics/lights:
  • (Hook:)

Afternoon Talk Session May 26th PM - Parallel Sessions 1

  • Loan computer:
  • Tech support:
  • Session chair/announcer:
  • Mics/lights:
  • (Hook: )

Afternoon Talk Session May 26th PM - Parallel Sessions 2

  • Loan computer:
  • Tech support:
  • Session chair/announcer:
  • Mics/lights:
  • (Hook: )

Tutorial/Workshop Session May 26th

  • Tech support:

Misc Notes

  • OIT CSIC x53838
  • Tables/chairs delivered to CSIC at 3pm on Wednesday
  • Lunch is 12-1pm; snack is 2:30-3:15pm
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