Volunteer For the 2018 Symposium!: Difference between revisions

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=DAY-OF SYMPOSIUM=
=DAY-OF SYMPOSIUM=
==Thurs, May 24, 7:00AM - 8:45AM, Morning Setup & Registration==
For each of these general Day-Of Symposium tasks, volunteers will meet in the lobby of the [http://www.csic.umd.edu/ <span style="color:rgb(0, 146, 148);">'''CSIC (Computer Science Instructional Center) Building'''</span>].
We will meet in the lobby of the [http://www.csic.umd.edu/ <span style="color:rgb(0, 146, 148);">'''CSIC (Computer Science Instructional Center) Building'''</span>].  
==Thur, May 24, 7:00AM - 8:45AM, Morning Setup & Registration==
Tasks include setting up tables, catering, signs, posters, and easels; directing attendees;  check-in attendees; complete on-site registration, etc.  '''Please make a note if you are only available for a portion of this timeframe.'''   
Tasks include setting up tables, catering, signs, posters, and easels; directing attendees;  check-in attendees; complete on-site registration, etc.  '''Please make a note if you are only available for a portion of this timeframe.'''   


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==Thur, May 24, 9:00AM, Lunch Setup==
==Thur, May 24, 9:00AM, Lunch Setup==
We will meet in the [http://www.csic.umd.edu/ <span style="color:rgb(0, 146, 148);">'''CSIC Building'''</span>] lobby.
Tasks include breaking down the registration area and setting-up lunch tables.  
Tasks include breaking down the registration area and setting-up lunch tables.  


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==May 26th, 1:30pm Lunch-to-Snack Transition & Demo/Poster Set-Up==
==May 26th, 1:30pm Lunch-to-Snack Transition & Demo/Poster Set-Up==
CSIC (Computer Science Instructional Center) Lobby
Stay to clean up after lunch, take out trash, fold tables and chairs, start setting up for demos/posters
Stay to clean up after lunch, take out trash, fold tables and chairs, start setting up for demos/posters
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*
*
*
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==May 26th, 6:30pm, Clean up & Return stuff to lab==
==May 26th, 6:30pm, Clean up & Return stuff to lab==
CSIC (Computer Science Instructional Center) Lobby
Neaten workshop/tutorial rooms and lab area/hallway, switch tutorial/workshop/talk signs, move everything back to HCIL.   
Neaten workshop/tutorial rooms and lab area/hallway, switch tutorial/workshop/talk signs, move everything back to HCIL.   
'''(We need people with cars. Please make a note.)'''
'''(We need people with cars. Please make a note.)'''

Revision as of 15:02, 20 April 2018

Thank you for volunteering to help with our Symposium! Add your name to one (or more) of the bullet points on the list below.

SYMPOSIUM PREPARATIONS

Tues, May 22, 10:00AM, Initial Symposium Preparations

2105 Hornbake Building, South Wing We'll create and print signs, forms, and schedules; pack materials; gather demo supplies; etc.

  • Rashida Bandy

Wed, May 23, 10:00AM, Final Symposium Preparations

2105 Hornbake Building, South Wing We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to CSIC, etc. FREE PIZZA! We need people with cars, willing to transport materials. Please note "CAR" next to your name, if you can help--thank you!

  • Rashida Bandy - CAR


SYMPOSIUM PRACTICE TALKS

For each practice talk session, we need people available to provide feedback and one person to serve as the Feedback Lead. Sign-up HERE.


DAY-OF SYMPOSIUM

For each of these general Day-Of Symposium tasks, volunteers will meet in the lobby of the CSIC (Computer Science Instructional Center) Building.

Thur, May 24, 7:00AM - 8:45AM, Morning Setup & Registration

Tasks include setting up tables, catering, signs, posters, and easels; directing attendees; check-in attendees; complete on-site registration, etc. Please make a note if you are only available for a portion of this timeframe.

  • Rashida Bandy

Thur, May 24, 9:00AM, Lunch Setup

Tasks include breaking down the registration area and setting-up lunch tables.

May 26th, 1:30pm Lunch-to-Snack Transition & Demo/Poster Set-Up

Stay to clean up after lunch, take out trash, fold tables and chairs, start setting up for demos/posters

May 26th, 4:00pm, Set up Poster/Demo Session & Reception in lobby (5:30-6:30pm)

May 26th, 6:30pm, Clean up & Return stuff to lab

Neaten workshop/tutorial rooms and lab area/hallway, switch tutorial/workshop/talk signs, move everything back to HCIL. (We need people with cars. Please make a note.)

  • Carlea Holl-Jensen (car)
  • (no maximum)

Specialized Jobs throughout the Day

Take pics at Symposium May 26th

Please take pictures that you think will look good in publicity materials (presentations/crowds/demos/our cake/poster scenes/cool activities), in addition to the fun "us being awesome and having fun" pictures

Talk Session May 26th AM session

Important: if we have parallel sessions, we might need more computers, tech support, session chairs, etc

  • Loan computer:
  • Tech support:
  • Session chair/announcer:
  • Mics/lights:
  • (Hook:)

Afternoon Talk Session May 26th PM - Parallel Sessions 1

  • Loan computer:
  • Tech support:
  • Session chair/announcer:
  • Mics/lights:
  • (Hook: )

Afternoon Talk Session May 26th PM - Parallel Sessions 2

  • Loan computer:
  • Tech support:
  • Session chair/announcer:
  • Mics/lights:
  • (Hook: )

Tutorial/Workshop Session May 26th

  • Tech support:

Misc Notes

  • OIT CSIC x53838
  • Tables/chairs delivered to CSIC at 3pm on Wednesday
  • Lunch is 12-1pm; snack is 2:30-3:15pm
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