Volunteer For the 2018 Symposium!

Thank you for volunteering to help with our Symposium! Add your name to one (or more) of the bullet points on the list below.

SYMPOSIUM PREPARATIONS

Tues, May 22, 10:00AM, Initial Symposium Preparations

2105 Hornbake Building, South Wing We'll create and print signs, forms, and schedules; pack materials; gather demo supplies; etc.

• Rashida Bandy

Wed, May 23, 10:00AM, Final Symposium Preparations

2105 Hornbake Building, South Wing We'll bag Symposium SWAG, continue gathering and packing materials, stuff badges, organize registration materials, transport materials and equipment to CSIC, etc. FREE PIZZA! We need people with cars, willing to transport materials. Please note "CAR" next to your name, if you can help--thank you!

• Rashida Bandy - CAR

SYMPOSIUM PRACTICE TALKS

For each practice talk session, we need people available to provide feedback and one person to serve as the Feedback Lead. Sign-up HERE.

DAY-OF SYMPOSIUM - Thur, May 24

For each of these general Day-Of Symposium tasks, volunteers will meet in the lobby of the CSIC (Computer Science Instructional Center) Building. We ask that Day-Of Symposium volunteers be willing to share cell phone numbers so that the support team can communicate as needed throughout the event.

7:00AM - 8:45AM, Morning Setup & Registration

Tasks include setting up tables, catering, signs, posters, and easels; directing attendees; check-in attendees; complete on-site registration, etc. Please make a note if you are only available for a portion of this timeframe.

• Rashida Bandy

9:00AM, Lunch Setup

Tasks include breaking down the registration and breakfast areas and setting-up lunch tables.

• Rashida Bandy

1:00PM Lunch-to-Snack Transition & Demo/Poster Set-Up

Tasks include breaking down the lunch area (tables, chairs, food), taking out trash, and beginning setting-up for the Demo & Poster Session.

• Rashida Bandy

4:00PM, Set-up for Demo & Poster Session

Be on call for support with any remaining tasks for the Demo & Poster Session.

• Rashida Bandy

6:30pm, Symposium Breakdown

Tasks include breaking down tables and stacking chairs; tidying classrooms, lobby, and halls; removing signage; packing and transporting materials back to Hornbake. We need people with cars, willing to transport materials back to Hornbake. Please note "CAR" next to your name, if you can help--thank you!

• Rashida Bandy - CAR

SPECIALIZED TASKS @SYMPOSIUM - Thur, May 24

We ask that volunteers be willing to share cell phone numbers so that the support team can communicate as needed throughout the event.

Photography

Sign-up to snap pictures highlighting our Symposium. After the event, please share photos so that they can be featured on our website, as well as in communications materials and presentations.

8:45AM, Support for Plenary Session

• Loan computer:
• Tech support:
• Mics/lights:
• (Hook:)

10:15AM, Support for Keynote Session

• Loan computer:
• Tech support:
• Mics/lights:
• (Hook: )

Afternoon Talk Session May 26th PM - Parallel Sessions 2

Depending on the level of support received, some volunteers may need to rotate into different rooms.

• Loan computer:
• Tech support:
• Session chair/announcer:
• Mics/lights:
• (Hook: )

Tech Support for Tutorial & Workshop Sessions

Depending on the level of support received, some volunteers may need to rotate into different rooms.

Notes

• OIT CSIC can be reached at 301-405-3838 (x53838)
• Tables and chairs will be delivered to CSIC the afternoon of Wed, May 24
• Lunch is scheduled for 11:45AM - 1:00PM; Snack Break 2:45PM - 3:00PM