Volunteer Page 2014

HCIL Symposium 2014

May 27th 10am, Prep for Bagging Day 2105 Hornbake Making signs - directions, registration, packing up everything that needs to be moved, collecting everything for demos, food signs, on-site registration forms, stuff to sell t-shirts, demo signs/handouts, extra symposium schedules, ...

• Charley Lewittes
• Mona Leigh Guha

May 28th 10am, Bagging & Setup Day 2105 Hornbake Bagging, equipment for demos, stuffing badges, organizing registration materials, moving stuff to CSIC (FREE PIZZA!!!) (We need people with cars. Please make a note.)

• Beth Bonsignore (car)
• Karen Rust (car - small SUV)
• Mona Leigh Guha (car)
• Sana Malik (car)
• (no maximum)

May 29th, 7:15am, Registration & Morning Setup CSIC (Computer Science Instructional Center) Lobby tasks include registration, putting up signs, setting up tables, hanging banner, setting up posters and easels, directing people where to go, etc.

• Beth Bonsignore
• Karen Rust
• (no maximum)

May 29th, 9am, Lunch Setup CSIC (Computer Science Instructional Center) Lobby Break down registration to smaller tables, setup lunch tables

• Ruofei Du

May 29th, 1:30pm Lunch Cleanup CSIC (Computer Science Instructional Center) Lobby Stay to clean up after lunch, take out trash, fold tables and chairs, start setting up for demos next morning

• Ruofei Du

May 29th, 3:30pm, Set up Poster/Demo Session & Reception in lobby (5:15-6:00pm) Take few tables/sponsor poster/trash can+bags to Kim, meet caterer at Kim at 4pm, hang banner, escort sponsors from CSIC to Kim @ 5pm, stay to clean up at end, take out trash to dumpster, return tables/etc. to CSIC

May 29th, 6pm, Clean up CSIC (Computer Science Instructional Center) Lobby Neaten workshop/tutorial rooms and lab area/hallway, switch tutorial/workshop/talk signs.

• Beth Bonsignore
• Karen Rust

Take pics at Symposium May 29th Please take pictures that you think will look good in publicity materials (presentations/crowds/demos/our cake/poster scenes/cool activities), in addition to the fun "us being awesome and having fun" pictures

• no more than this needed

Run practice talks before symposium

Talk Session May 29th AM session

• computer:
• tech support:
• hook:
• session chair/announcer:
• mics/lights:

Talk Session May 29th PM session

• computer:
• tech support:
• hook:
• session chair/announcer:
• mics/lights:

Tutorial/Workshop Session May 29th AM session

• tech support:

Tutorial/Workshop Session May 29th PM session

• tech support:

__Misc Notes__

• OIT CSIC x53838
• Tables/chairs delivered to CSIC at ??(4??)pm on ?? (Wednesday??)
• Lunch is 12-1pm; snack is 2:15-3pm (approx. check back later)
• GOAL: Leftover food picked up at 1:30pm each day, and after reception at 6:30pm (last year, was organized by Mona Leigh)