| To Do
|
Deadline
|
Completed?
|
| Pick Date
|
June 15th
|
Jan
|
| Ask about talks, tutorials, workshops
|
December 1st
|
Asked mid December, still in progress as of 12/20
|
| Talk to Holly about ad and postcard design
|
November 1st
|
asked 12/19, will send her materials Jan 8th, ad should be completed by Feb 1; in the past I sent postcard materials on Feb 9 and received draft on Feb 15
|
| Reserve Business Building
|
December 1st
|
Did not do
|
| Reserve CSIC Rooms
|
December 1st
|
Done
|
| Contact sponsors & depts
|
December 15th
|
Ben S started doing this on 12/10; 2 "yes"s by 12/20
|
| Sponsors send logos for ad/postcard
|
Jan 23 and Feb 3
|
(in progress) otherwise not in ad/postcard
|
| Place Holder Webpage
|
December 15th
|
Done by 12/1; Transitioned to placeholder with sponsor logos on 12/19
|
| Mark your Calendar email
|
December 15th
|
will do on Jan 6th
|
| Website ready & announcement
|
January 20th
|
actually aiming for early Feb (Last year Feb 13 & 15)
|
| Interactions ad deadline
|
February 1, 2014
|
For March/April Issue, which should be at CHI 2014 (April26-May1)
|
| Finalize sponsors, book offers, postcards
|
January 28th
|
postcard Feb 9...
|
| Post on online calendars
|
December 15th
|
(last year CS (emailed), iSchool (called Mary Carol Mason to ask about calendar/listserve), psychology, journalism, education (emailed about listserve/calendar), games, engineering, UMIACS, business, CASL (emailed through their webpage))
|
| Post on online events lists
|
February 15th
|
|
| Draft Talk Schedule
|
February 1st
|
(last year draft Jan 20, online Feb 13)
|
| Postcard at Printer
|
February 28th
|
|
| Finish Web site
|
March 16th
|
|
| Make online feedback survey
|
May 16th
|
August
|
|
| Order pens/t-shirts/mugs/bags
|
March 15th
|
frisbees...?
|
| Order mugs
|
Don't need this year
|
|
| Prepare Registration Database
|
March 15th
|
|
| Post map on website
|
March 15th
|
|
| Email registration announcement
|
March 15th
|
|
| Spring Break
|
March 16-23, 2014
|
|
| Postcard at Post office
|
March 23rd
|
|
| Re-adjust schedule if needed
|
April 15th
|
|
| Call housekeeping about CSIC
|
May 1st
|
|
| Order tables and chairs from facilities
|
May 15th
|
|
| Talk to sign shop about putting up Symposium signs
|
May 15th
|
|
| Talk to catering & order cake
|
May 15th
|
|
| All TR's, news, research sponsors submitted
|
May 6th
|
|
| Talk rehearsal
|
week of May 14th?????
|
|
| Order catering for Workshops
|
May 19th
|
|
| Back up talk rehearsal day
|
May 20th???
|
|
| Template for 1 page talk summary
|
May 6th
|
|
| Posters deadline
|
May 13th
|
|
| Registration deadline
|
May 17th
|
|
| Finalize Catering
|
May 21st
|
|
| Submit all materials for bags
|
May 21st, 9am
|
|
| Send email to all registrants with map info
|
May 21st
|
|
| Final slides submitted
|
May 16th
|
|
| Last Day to Submit Tutorial/Workshop Materials
|
May 13th
|
|
| Prep for bagging day
|
May 20nd
|
|
| Order pizza for bagging day
|
May 21th
|
|
| Bagging Day
|
May 21st
|
|
| Post signs
|
May 22th
|
|
| Update Website
|
June 3rd
|
|
| Merge attendee list in mailing list
|
June 3rd
|
|