Symposium Timeline 2014
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| To Do | Deadline | Completed? | |
|---|---|---|---|
| Pick Date | June 15th | Jan | |
| Ask about talks, tutorials, workshops | December 1st | Asked mid December, still in progress as of 12/20 | |
| Talk to Holly about ad and postcard design | November 1st | asked 12/19, will send her materials Jan 8th, ad should be completed by Feb 1; in the past I sent postcard materials on Feb 9 and received draft on Feb 15 | |
| Reserve Business Building | December 1st | Did not do | |
| Reserve CSIC Rooms | December 1st | Done | |
| Contact sponsors & depts | December 15th | Ben S started doing this on 12/10; 2 "yes"s by 12/20 | |
| Sponsors send logos for ad/postcard | Jan 23 and Feb 3 | (in progress) otherwise not in ad/postcard | |
| Place Holder Webpage | December 15th | Done by 12/1; Transitioned to placeholder with sponsor logos on 12/19 | |
| Mark your Calendar email | December 15th | will do on Jan 6th | |
| Website ready & announcement | January 20th | actually aiming for early Feb (Last year Feb 13 & 15)
| |
| Interactions ad deadline | February 1, 2014 | For March/April Issue, which should be at CHI 2014 (April26-May1)
| |
| Finalize sponsors, book offers, postcards | January 28th | postcard Feb 9... | |
| Post on online calendars | December 15th | (last year CS (emailed), iSchool (called Mary Carol Mason to ask about calendar/listserve), psychology, journalism, education (emailed about listserve/calendar), games, engineering, UMIACS, business, CASL (emailed through their webpage)) | |
| Post on online events lists | February 15th | ||
| Draft Talk Schedule | February 1st | (last year draft Jan 20, online Feb 13) | |
| Postcard at Printer | February 28th |
| |
| Finish Web site | March 16th | ||
| Make online feedback survey | May 16th | August | |
| Order pens/t-shirts/mugs/bags | March 15th | frisbees...? | |
| Order mugs | Don't need this year | ||
| Prepare Registration Database | March 15th | ||
| Post map on website | March 15th | ||
| Email registration announcement | March 15th | ||
| Spring Break | March 16-23, 2014 | ||
| Postcard at Post office | March 23rd | ||
| Re-adjust schedule if needed | April 15th | ||
| Call housekeeping about CSIC | May 1st | ||
| Order tables and chairs from facilities | May 15th | ||
| Talk to sign shop about putting up Symposium signs | May 15th | ||
| Talk to catering & order cake | May 15th | ||
| All TR's, news, research sponsors submitted | May 6th | ||
| Talk rehearsal | week of May 14th????? | ||
| Order catering for Workshops | May 19th | ||
| Back up talk rehearsal day | May 20th??? | ||
| Template for 1 page talk summary | May 6th | ||
| Posters deadline | May 13th | ||
| Registration deadline | May 17th | ||
| Finalize Catering | May 21st | ||
| Submit all materials for bags | May 21st, 9am | ||
| Send email to all registrants with map info | May 21st | ||
| Final slides submitted | May 16th | ||
| Last Day to Submit Tutorial/Workshop Materials | May 13th | ||
| Prep for bagging day | May 20nd | ||
| Order pizza for bagging day | May 21th | ||
| Bagging Day | May 21st | ||
| Post signs | May 22th | ||
| Update Website | June 3rd | ||
| Merge attendee list in mailing list | June 3rd |