Symposium Timeline 2014

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HCIL Symposium 2014

To Do Deadline Completed?
Pick Date June 15th Jan
Ask about talks, tutorials, workshops December 1st Asked mid December, still in progress as of 12/20
Talk to Holly about ad and postcard design November 1st asked 12/19, will send her materials Jan 8th, ad should be completed by Feb 1; in the past I sent postcard materials on Feb 9 and received draft on Feb 15
Reserve Business Building December 1st Did not do
Reserve CSIC Rooms December 1st Done
Contact sponsors & depts December 15th Ben S started doing this on 12/10; 2 "yes"s by 12/20
Sponsors send logos for ad/postcard Jan 23 and Feb 3 (in progress) otherwise not in ad/postcard
Place Holder Webpage December 15th Done by 12/1; Transitioned to placeholder with sponsor logos on 12/19
Mark your Calendar email December 15th will do on Jan 6th
Website ready & announcement January 20th actually aiming for early Feb (Last year Feb 13 & 15)


Interactions ad deadline February 1, 2014 For March/April Issue, which should be at CHI 2014 (April26-May1)


Finalize sponsors, book offers, postcards January 28th postcard Feb 9...
Post on online calendars December 15th (last year CS (emailed), iSchool (called Mary Carol Mason to ask about calendar/listserve), psychology, journalism, education (emailed about listserve/calendar), games, engineering, UMIACS, business, CASL (emailed through their webpage))
Post on online events lists February 15th
Draft Talk Schedule February 1st (last year draft Jan 20, online Feb 13)
Postcard at Printer February 28th


Finish Web site March 16th
Make online feedback survey May 16th August
Order pens/t-shirts/mugs/bags March 15th frisbees...?
Order mugs Don't need this year
Prepare Registration Database March 15th
Post map on website March 15th
Email registration announcement March 15th
Spring Break March 16-23, 2014
Postcard at Post office March 23rd
Re-adjust schedule if needed April 15th
Call housekeeping about CSIC May 1st
Order tables and chairs from facilities May 15th
Talk to sign shop about putting up Symposium signs May 15th
Talk to catering & order cake May 15th
All TR's, news, research sponsors submitted May 6th
Talk rehearsal week of May 14th?????
Order catering for Workshops May 19th
Back up talk rehearsal day May 20th???
Template for 1 page talk summary May 6th
Posters deadline May 13th
Registration deadline May 17th
Finalize Catering May 21st
Submit all materials for bags May 21st, 9am
Send email to all registrants with map info May 21st
Final slides submitted May 16th
Last Day to Submit Tutorial/Workshop Materials May 13th
Prep for bagging day May 20nd
Order pizza for bagging day May 21th
Bagging Day May 21st
Post signs May 22th
Update Website June 3rd
Merge attendee list in mailing list June 3rd