WindowsPrinting

Windows Printing Guide

For help with printer migration, please see WindowsPrintMigration

Introduction

This will guide you through the process of installing and using the printers here at UMIACS.

Installation of printer queue

Please note that this applies to machines on any UMIACS network. This includes all proxy networks and the vast majority of machines in the labs but not the wireless network.

To add the printer queues:

Goto start -> run, type in \\printers.pc.umiacs.umd.edu and press enter. File:RunPrintersDialogue.PNG

Search for the correct queue you want to add. The queues are named based on their room number, and appended with an '296-' if they are in the bioinformatics building.

The presence of an nb suffix means that it will not print a banner page containing user name of the person who submitted the print job before printing it out. The name should be similar to the one we just deleted, since we are simply re-adding it. Printers beginning with an optional 'c' indicate that the printer is a color printer. The 'ps' or 'pcl' label that comes before the room number indicates the drivers that the queue will be installed with. Both should work equally well. However, if you are having trouble printing out of a ps queue, please try installing the pcl one. File:Printers.PNG

Double click the printer that you are trying to add, and windows will automatically add it to your computer, and a display of the print queue will pop up (which you can close).

Alternatively, if this does not work, you can right click on ‘My Network Places’, click ‘Search for computers…’ and enter printers.pc.umiacs.umd.edu. If you're connecting from the wireless network, or from a proxy network, you will have to log in. In the field where the login dialog asks for your name, put in PC\username. Here you will see all the printers in UMIACS. To use any of the printers you will need to install it first. The four-digit number in the name of the printer is the room that it is located in. Select a printer that you wish and double click it. You should a screen like this:

Click yes and the printer will be installed on your machine. It will now appear in the list of printers in Start->Settings->Printers. It will be available to print to from all applications.

In most applications you can go to File->Printing and you will see a number of options available for the printer. Depending on what printer you have selected, different options will appear.

--- To check to see if the printer has added successfully, goto start, and click on control panel and click 'Printers and Faxes.' If the printer is there (in this case, it would be 'cps3142 on PRINTERS'), then the add was successful.

In order to set a printer as default, right click the printer in the printers and faxes windows and select set as default.

Please do this for all the queues that you may need to use.

Duplex Printing

Many printers in UMIACS support duplex (or 2 sided) printing. For a list please see the ‘what printers can do what’ section. To use duplex Click on File->Printing and select your printer, then click on properties. Depending on the model of the printer this option will be located in different places and may be called different things. Usually it will located on the first screen.

Transparencies, Special Paper and Secure Printing

Jobs that require special media (such as letter head, transparencies, etc.) can be printed to the printers that support job retention (link…..). Job retention enables you to send your job to the printer and have it held in the printer until you release it. When you print a job with job retention you can get your media, load it into the printer via the manual feed and then print. To print with job retention select a printer that supports this feature and click properties. Then select the Destination tab.

Select the options button.

Select Private Job and file in a title and PIN number and select ok. Once the job has been sent you will need to retrieve it from the printer. Go to the printer and follow these steps:

• Press MENU repeatedly until PRIVATE/STORED JOBS MENU appears.

• Press ITEM until the desired job name appears.

• Press SELECT. PIN:0000 appears.

• Press - VALUE + to change the first number of the PIN, and then press SELECT. An * appears in place of the number. Repeat these steps to change the remaining three numbers of the PIN. COPIES=1 appears.

• Press - VALUE + until the desired number of copies appears.

• Press SELECT to print the job.