Iribe/ConferenceRooms: Difference between revisions

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== Types of Rooms ==
== Types of Rooms ==
; [[Iribe/ConferenceRooms/Moderated | Moderated Rooms]]
=== Moderated Rooms ===
: Seminar and large conference areas must be scheduled through the designated moderator for the room.
These signature seminar and large conference areas have primary and backup moderators.  The touch panels do not allow walk up reservations for these rooms; all reservations need to go through the moderation process.  You may [[Iribe/ConferenceRooms/Reserve | create a reservation]] by adding the room's calendar to your list of calendars in Google Calendar.  The moderators will be notified and will either approve or deny your request.
; [[Iribe/ConferenceRooms/AutoAccept | Auto-Accept Rooms]]
 
: These 6-12 person rooms are scheduled, but will automatically accept your meeting without requiring moderation.
{| class="wikitable"
; [[Iribe/ConferenceRooms/HuddleRoom | Huddle Rooms]]
! Room
: Meant for last-minute, short-term meetings for one to three people or for personal phone calls.
! Name
: Huddle rooms can only be scheduled at the touch panel.  They cannot be scheduled ahead of time through Google Calendar.
! Occupancy
! Primary Moderator
! Backup
! Phone Number
! Notes
|-
| IRB-1127
| None
| 12
| Lisa Lepore
| Sharron McElroy
| 301-314-9961
|
|-
| IRB-2137
| Naresh and Nidhi Gupta Conference Room
| 12
| Lisa Lepore
| Sharron McElroy
| 301-314-9963
|
|-
| IRB-3137
| None
| 24
| Elizabeth Hontz
| J'Vaughn Holmes
|
|-
| IRB-4105
| Feng Peng and Xin Lei Classroom
| 48
| Elizabeth Hontz
| J'Vaughn Holmes
|
|
|-
| IRB-4107
| Raymond Miller Seminar Room
| 20
| Elizabeth Hontz
| J'Vaughn Holmes
| 301-314-9952
|
|-
| IRB-4109
| None
| 20
| Elizabeth Hontz
| J'Vaughn Holmes
| 301-314-9953
|
|-
| IRB-4137
| None
| 12
| Elizabeth Hontz
| J'Vaughn Holmes
| 301-314-9968
|
|-
| IRB-4237
| Adobe Conference Room
| 12
| Elizabeth Hontz
| J'Vaughn Holmes
| 301-314-9972
|
|-
| IRB-5105
| None
| 24
| Lisa Lepore
| Sharron McElroy
| 301-314-9958
|
|-
| IRB-5137
| Howard Gobioff Conference Room
| 18
| Lisa Lepore
| Sharron McElroy
| 301-314-9979
|
|-
| IRB-5165
| None
| 16
| Lisa Lepore
| Sharron McElroy
| 301-314-9959
|
|-
| IRB-5237
| None
| 12
| Dana Purcell
| J'Vaughn Holmes
| 301-314-9990
|
|}
 
==== Large Seminar Capabilities ====
Rooms '''3137''' and '''4105''' are the two large seminar rooms and have the following setup.
 
* Dual Display (Projector and LCD)
* Dual camera conferencing via room PC
* Laptop presentation via HDMI and [[ConferenceRooms/Solstice | Mersive Solstice]]
* Blu-ray playback, TV tuner
* Lectern
 
==== Small Seminar and Large Conference Room Capabilities ====
Every other room in this list has the following setup.
 
* Single Display (LCD)
* Single camera conferencing via room PC
* Laptop presentation via HDMI and [[ConferenceRooms/Solstice | Mersive Solstice]]
* Soft dialing capabilities; to answer a call: Start the system, select phone, and hit the "dial/answer" button.  To dial out, use prefix 91 for external numbers.  (For campus extensions, just dial the 5 digit extension.)
 
=== Auto-Accept Rooms ===
Auto-accept rooms allow scheduling from the panel (12 hours in advance, for up to 2 hours at a time) or through UMD's Google Calendar interface.  You may [[Iribe/ConferenceRooms/Reserve | create a reservation]] by adding the room's calendar to your list of calendars in Google Calendar.  The room will auto-accept the reservation if there is no conflict on the calendar.
 
{| class="wikitable"
! Room
! Occupancy
! Phone Number
! Notes
|-
| IRB-1119
| 6
|
|
|-
| IRB-2119
| 6
|
|
|-
| IRB-2143
| 6
|
|
|-
| IRB-3119
| 6
|
|
|-
| IRB-4119
| 6
|
|
|-
| IRB-4145
| 6
|
|
|-
| IRB-5107
| 12
| 301-314-9974
|
|-
| IRB-5111
| 6
|
|
|-
| IRB-5119
| 6
|
|
|-
| IRB-5161
| 12
| 301-314-9983
|
|}
 
==== Large Conference Room Capabilities ====
Rooms '''5107''' and '''5161''' are the two 12-person rooms and have the following setup.
 
* Single Display (LCD)
* Single camera conferencing via room PC
* Laptop presentation via HDMI and [[ConferenceRooms/Solstice | Mersive Solstice]]
* Soft dialing capabilities; to answer a call: Start the system, select phone, and hit the "dial/answer" button.  To dial out, use prefix 91 for external numbers.  (For campus extensions, just dial the 5 digit extension.)
 
==== Small Conference Room Capabilities ====
Every other room in this list has the following setup.
 
* Single Display (LCD)
* Single camera conferencing via room PC
* Laptop presentation via HDMI and [[ConferenceRooms/Solstice | Mersive Solstice]]
 
=== Huddle Rooms ===
Huddle rooms are intended for small, short-duration meetings on a first-come, first-serve basis.  They do not have a Google Calendar attached to the room and are scheduled by walking up to the room and using the Crestron room scheduler panel only (12 hours in advance, for up to 2 hours at a time).
 
{| class="wikitable"
! Room
! Occupancy
! Notes
|-
| IRB-2113
| 3
|
|-
| IRB-2115
| 3
|
|-
| IRB-2117
| 3
|
|-
| IRB-3113
| 3
|
|-
| IRB-3115
| 3
|
|-
| IRB-3117
| 3
|
|-
| IRB-4117
| 3
|
|-
| IRB-5113
| 3
||
|-
| IRB-5115
| 3
|
|-
| IRB-5117
| 3
|
|}
 
==== Capabilities ====
* Single Display (LCD)
* Laptop presentation via HDMI and [[ConferenceRooms/Solstice | Mersive Solstice]]


== Common Tasks ==
== Common Tasks ==
* [[Iribe/ConferenceRooms/View | Viewing one or more rooms]]
* [[Iribe/ConferenceRooms/View | Viewing one or more rooms]]
* [[Iribe/ConferenceRooms/Reserve | Reserving a room]]
* [[Iribe/ConferenceRooms/Reserve | Reserving a room]]
* [[Iribe/ConferenceRooms/Moderation | [Moderator] Approving a room request ]]
* [[Iribe/ConferenceRooms/Moderation | [For moderators] Approving a room request]]
* [[Iribe/ConferenceRooms/Moderation | [Moderator] Enabling notifications for pending requests ]]
* [[Iribe/ConferenceRooms/Moderation | [For moderators] Enabling notifications for pending requests]]
 
== Viewing ==
Conference room availability can be [[Iribe/ConferenceRooms/View | viewed]] with UMD’s Google Calendar system or from a touch panel outside each individual room.  The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.
 
We also offer a [[Iribe/ConferenceRooms/List|list]] of conference rooms scheduled with the UMD Google Calendar system.
 
== Scheduling ==
Conference rooms are [[Iribe/ConferenceRooms/Reserve | reserved]] with UMD’s Google Calendar system along with a touch panel outside the room.  The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.  You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours (non-moderated rooms only).


== Room Capabilities ==
== Usage ==
Our conference rooms have different AV capabilities based on the size of the room you are using.  We are still working with the AV contractors on a number of the capabilities in these rooms, but you should at a minimum be able to plug in your laptop to display to the projector and screen(s).  In the future we will outline and give sessions on how to effectively use the different functionalities in our conference rooms.
The following are various topic pages on how to utilize the Iribe conference rooms.
* [[ConferenceRooms/TouchPanel | Using the Touch Panel]]
* [[ConferenceRooms/Solstice | Using the Solstice Mersive Pods]]
* [[ConferenceRooms/Recording | Recording and Streaming]]
* [[ConferenceRooms/Zoom | Using Zoom]]

Latest revision as of 17:14, 22 October 2025

Types of Rooms

Moderated Rooms

These signature seminar and large conference areas have primary and backup moderators. The touch panels do not allow walk up reservations for these rooms; all reservations need to go through the moderation process. You may create a reservation by adding the room's calendar to your list of calendars in Google Calendar. The moderators will be notified and will either approve or deny your request.

Room Name Occupancy Primary Moderator Backup Phone Number Notes
IRB-1127 None 12 Lisa Lepore Sharron McElroy 301-314-9961
IRB-2137 Naresh and Nidhi Gupta Conference Room 12 Lisa Lepore Sharron McElroy 301-314-9963
IRB-3137 None 24 Elizabeth Hontz J'Vaughn Holmes
IRB-4105 Feng Peng and Xin Lei Classroom 48 Elizabeth Hontz J'Vaughn Holmes
IRB-4107 Raymond Miller Seminar Room 20 Elizabeth Hontz J'Vaughn Holmes 301-314-9952
IRB-4109 None 20 Elizabeth Hontz J'Vaughn Holmes 301-314-9953
IRB-4137 None 12 Elizabeth Hontz J'Vaughn Holmes 301-314-9968
IRB-4237 Adobe Conference Room 12 Elizabeth Hontz J'Vaughn Holmes 301-314-9972
IRB-5105 None 24 Lisa Lepore Sharron McElroy 301-314-9958
IRB-5137 Howard Gobioff Conference Room 18 Lisa Lepore Sharron McElroy 301-314-9979
IRB-5165 None 16 Lisa Lepore Sharron McElroy 301-314-9959
IRB-5237 None 12 Dana Purcell J'Vaughn Holmes 301-314-9990

Large Seminar Capabilities

Rooms 3137 and 4105 are the two large seminar rooms and have the following setup.

  • Dual Display (Projector and LCD)
  • Dual camera conferencing via room PC
  • Laptop presentation via HDMI and Mersive Solstice
  • Blu-ray playback, TV tuner
  • Lectern

Small Seminar and Large Conference Room Capabilities

Every other room in this list has the following setup.

  • Single Display (LCD)
  • Single camera conferencing via room PC
  • Laptop presentation via HDMI and Mersive Solstice
  • Soft dialing capabilities; to answer a call: Start the system, select phone, and hit the "dial/answer" button. To dial out, use prefix 91 for external numbers. (For campus extensions, just dial the 5 digit extension.)

Auto-Accept Rooms

Auto-accept rooms allow scheduling from the panel (12 hours in advance, for up to 2 hours at a time) or through UMD's Google Calendar interface. You may create a reservation by adding the room's calendar to your list of calendars in Google Calendar. The room will auto-accept the reservation if there is no conflict on the calendar.

Room Occupancy Phone Number Notes
IRB-1119 6
IRB-2119 6
IRB-2143 6
IRB-3119 6
IRB-4119 6
IRB-4145 6
IRB-5107 12 301-314-9974
IRB-5111 6
IRB-5119 6
IRB-5161 12 301-314-9983

Large Conference Room Capabilities

Rooms 5107 and 5161 are the two 12-person rooms and have the following setup.

  • Single Display (LCD)
  • Single camera conferencing via room PC
  • Laptop presentation via HDMI and Mersive Solstice
  • Soft dialing capabilities; to answer a call: Start the system, select phone, and hit the "dial/answer" button. To dial out, use prefix 91 for external numbers. (For campus extensions, just dial the 5 digit extension.)

Small Conference Room Capabilities

Every other room in this list has the following setup.

  • Single Display (LCD)
  • Single camera conferencing via room PC
  • Laptop presentation via HDMI and Mersive Solstice

Huddle Rooms

Huddle rooms are intended for small, short-duration meetings on a first-come, first-serve basis. They do not have a Google Calendar attached to the room and are scheduled by walking up to the room and using the Crestron room scheduler panel only (12 hours in advance, for up to 2 hours at a time).

Room Occupancy Notes
IRB-2113 3
IRB-2115 3
IRB-2117 3
IRB-3113 3
IRB-3115 3
IRB-3117 3
IRB-4117 3
IRB-5113 3
IRB-5115 3
IRB-5117 3

Capabilities

Common Tasks

Usage

The following are various topic pages on how to utilize the Iribe conference rooms.

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