Iribe/ConferenceRooms

Types of Rooms

Moderated Rooms

Seminar and large conference areas must be scheduled through the designated moderator for the room.

Auto-Accept Rooms

These 6-12 person rooms are scheduled, but will automatically accept your meeting without requiring moderation.

Huddle Rooms

Meant for last-minute, short-term meetings for one to three people or for personal phone calls.

Huddle rooms can only be scheduled at the touch panel. They cannot be scheduled ahead of time through Google Calendar.

Common Tasks

• Viewing one or more rooms
• Reserving a room
• [Moderator] Approving a room request
• [Moderator] Enabling notifications for pending requests

Viewing

Conference room availability can be viewed with UMD’s Google Calendar system or from a touch panel outside each individual room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.

We also offer a list of conference rooms scheduled with the UMD Google Calendar system.

Scheduling

Conference rooms are reserved with UMD’s Google Calendar system along with a touch panel outside the room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open. You can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours.

Room Capabilities

Our conference rooms have different AV capabilities based on the size of the room you are using. We are still working with the AV contractors on a number of the capabilities in these rooms, but you should at a minimum be able to plug in your laptop to display to the projector and screen(s). In the future we will outline and give sessions on how to effectively use the different functionalities in our conference rooms.