Iribe/ConferenceRooms

Types of Rooms

Moderated Rooms

These signature seminar and large conference areas have primary and backup moderators. The touch panels will not allow walk up reservations for these rooms; all reservations need to go through the moderation process. You may create a reservation by adding the room in Google Calendar. The moderators will be notified and will either approve or deny your request.

Room	Name	Occupancy	Primary Moderator	Backup	Phone Number	Notes
IRB-1127	None	12	Lisa Lepore	Sharron McElroy	301-314-9961
IRB-2137	Naresh and Nidhi Gupta Conference Room	12	Lisa Lepore	Sharron McElroy	301-314-9963
IRB-3137	None	24	Elizabeth Hontz	J'Vaughn Holmes
IRB-4105	Feng Peng and Xin Lei Classroom	48	Elizabeth Hontz	J'Vaughn Holmes
IRB-4107	Raymond Miller Seminar Room	20	Elizabeth Hontz	J'Vaughn Holmes	301-314-9952
IRB-4109	None	20	Elizabeth Hontz	J'Vaughn Holmes	301-314-9953
IRB-4137	None	12	Elizabeth Hontz	J'Vaughn Holmes	301-314-9968
IRB-4237	Adobe Conference Room	12	Elizabeth Hontz	J'Vaughn Holmes	301-314-9972
IRB-5105	None	24	Lisa Lepore	Sharron McElroy	301-314-9958
IRB-5137	Howard Gobioff Conference Room	18	Lisa Lepore	Sharron McElroy	301-314-9979
IRB-5165	None	16	Lisa Lepore	Sharron McElroy	301-314-9959
IRB-5237	None	12	Dana Purcell	J'Vaughn Holmes	301-314-9990

Large Seminar Capabilities

Rooms 3137 and 4105 are the two large seminar rooms and have the following setup.

• Dual Display (Projector and LCD)
• Dual camera conferencing via room PC
• Laptop presentation via HDMI and Mersive Solstice
• Blu-ray playback, TV tuner
• Lectern

Small Seminar and Large Conference Room Capabilities

Every other room in this list has the following setup.

• Single Display (LCD)
• Single camera conferencing via room PC
• Laptop presentation via HDMI and Mersive Solstice
• Soft dialing capabilities; to answer a call: Start the system, select phone, and hit the "dial/answer" button. To dial out, use prefix 91 for external numbers. (For campus extensions, just dial the 5 digit extension.)

Auto-Accept Rooms

Auto-accept rooms will allow users to schedule them from the panel (12 hours in advance, for up to 2 hours at a time) or through UMD's Google Calendar interface. The room will auto-accept the reservation if there is no conflict on the calendar.

Room	Occupancy	Phone Number	Notes
IRB-1119	6
IRB-2119	6
IRB-2143	6
IRB-3119	6
IRB-4119	6
IRB-4145	6
IRB-5107	12	301-314-9974
IRB-5111	6
IRB-5119	6
IRB-5161	12	301-314-9983

Large Conference Room Capabilities

Rooms 5107 and 5161 have the following setup.

• Single Display (LCD)
• Single camera conferencing via room PC
• Laptop presentation via HDMI or Mersive Solstice
• Soft dialing capabilities; to answer a call: Start the system, select phone, and hit the "dial/answer" button. To dial out, use prefix 91 for external numbers. (For campus extensions, just dial the 5 digit extension.)

Small Conference Room Capabilities

Every other room in this list has the following setup.

• Single Display (LCD)
• Software Conferencing via room PC
• Laptop presentation via HDMI or Mersive Solstice

Huddle Rooms

Huddle rooms are intended for small, short-duration meetings on a first-come, first-serve basis. They do not have a Google Calendar attached to the room and are scheduled by walking up to the room and using the Crestron room scheduler panel only (12 hours in advance, for up to 2 hours at a time).

Room	Occupancy	Notes
IRB-2113	3
IRB-2115	3
IRB-2117	3
IRB-3113	3
IRB-3115	3
IRB-3117	3
IRB-4117	3
IRB-5113	3
IRB-5115	3
IRB-5117	3

Huddle Room Capabilities

• Single LCD Display
• Laptop presentation via HDMI or Mersive Solstice

Common Tasks

• Viewing one or more rooms
• Reserving a room
• [For moderators] Approving a room request
• [For moderators] Enabling notifications for pending requests

Viewing

Conference room availability can be viewed with UMD’s Google Calendar system or from a touch panel outside each individual room. The touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open.

We also offer a list of conference rooms scheduled with the UMD Google Calendar system.

Scheduling

Conference rooms are reserved with UMD’s Google Calendar system and/or a touch panel outside the room, depending on the room type:

• Moderated: Google Calendar only
• Auto-accept: Google Calendar and touch panel
• Huddle: Touch panel only

For all types of rooms, the touch panel quickly allows you to see the status of the room: red if the room is reserved right now and green if it is open. For non-moderated rooms, you can walk up to the panel and reserve the room if it is unoccupied within the next 12 hours.

Room Capabilities

Our conference rooms have different AV capabilities depending on what equipment each specific room is equipped with (which is generally based on the size of the room). In all rooms, you should at a minimum be able to either plug in your laptop to display to the projector and screen(s), or use the Solstice Mersive Pod found in each room to display wirelessly.

Topics:

• Using the Touch Panel
• Using the Solstice Mersive Pods
• Recording and Streaming
• Using Zoom